Summary of September State Board of Education Meeting

Wednesday & Thursday, September 1, 2, 2010

The State Board of Education met on Wednesday, September 1, 2010 in committees. They met as a State Board on Thursday, September 2, 2010 to vote on the Action issues.  Access to the SBE Executive Summaries and related documents are on the SBE website at the following link:

Wednesday, September 1, 2010

Globally Competitive Students Committee

Action and Discussion Agenda

Action on First Reading

  • GCS 1 Changes and Clarifications to Policy GCS-A-012: Annual Measurable Achievement Objectives for NCLB Title III APPROVED amendments to policy GCS-A-012. North Carolina has two years of data from ACCESS for ELLS© assessment used for determining Title III Annual Measurable Objectives criteria and targets. DPI has worked with individuals from Appalachia Regional Comprehensive Center and The Wisconsin Center for Education Research. Staff has examined the scoring and ranking with the assistance of these two groups and is requesting State Board approval this month, to allow schools to meet the federal timeline of notifying parents for eligibility for services to LEP students. Students who attain proficiency will exit the LEP program.

Committee Meeting: No further discussion.


  • GCS 2 Discussion of North Carolina’s Proposed New Accountability Model The SBE discussed the new accountability model. The ACRE Assessment and Accountability Committee drafted a proposal for a new accountability model to address both K-8 and high school accountability. Components of the proposed model include student performance, value-added performance for teachers, schools and districts, long-term longitudinal growth, graduation rate, Future Ready Core, and postsecondary readiness. This item will be on the SBE agenda for Action in October.

Committee Meeting: Angela Quick and Dr. Garland presented a chart on the Diagnostics recommendations for K-12. The pilot RFP was awarded to Wireless Generation 3D (August 31) to provide a reading diagnostic system for K-5. This software provides the best match with the NC Reading curriculum. Teachers in K-2 will be trained to use the device and software.  Then they will be able to assess individual students by having them read something and ask questions. If the student scores proficient they will only be tested three times annually. If they are not proficient they will require interventions, as recommended by the software, and be tested continuously, until they are successful in reaching a certain benchmark on the assessment. The diagnostic software will only be used with students in grades 4 and 5 who are not proficient on the Reading EOGs. Teacher Academy will provide the training for the electronic testing software and devices.  At this time, there is no diagnostic software that can be used for Math, because the curriculum does not match the software diagnostics reviewed so far.   Right now there is only one Math pilot in the State. Unfortunately, the Wireless 3D Math software assessment does not match the NC Math curriculum, so until a better match is found Reading will be area where the use of the new electronic devices will be used for elementary students. The State Board policy will allow other electronic diagnostic assessments to be used for Reading. The Reading pilots will be in approximately 66 identified low-performing elementary schools across the State. Staff is hoping to fund the pilot in average performing schools as well. This will allow a comparison to be made between the low-performing schools and average schools on the effectiveness of the diagnostic assessment. The legislature approved $10 million, this year, in recurring funding to purchase the electronic devices, software, and training to pilot the program. Some schools are already using computer diagnostic programs to assess student needs. LEAs will have the ability to determine the hardware they would like to use to implement the 3D software assessment. A question was raised on the cost to implement this electronic diagnostic Reading program statewide. The answer will be provided by DPI staff. Teachers will be conducting these assessments during the instructional day.

Dr. Garland presented the middle and high school assessment recommendations beginning with Explorer, which tests students in English, Reading, Math, and Science in 8th grade. Ninth and tenth graders will take “Plan,” which tests the same subjects. Then in 11th grade the ACT will be administered to students, during the school day. Those students who are not successful at this point will attend Summer Academic Boot Camp and take the “Compass” test in 12th grade to determine if they are Career or College Ready. The tests planned for use in Grades 8-12 are all part of the ACT suite of tests. It was reported that 76 percent of students who reach the ACT benchmarks are more likely to reach college readiness. Students will continue to take the EOGs and EOCs, but staff is reviewing these to determine if they can reduce the requirements based on adding these new assessments.  Specifically, they are reviewing US History. Staff will likely recommend keeping the 25% of grade based on EOGs and EOC’s test scores in Grades 6 through 12. The metric target for ACT and SAT will be used for school accountability. The ACT test is being recommended because it is more curriculum-based than the SAT. Students will still be allowed to take the SAT as they do now and if they reach a metric number set by the State the school will get credit for their success. Institutions of higher education use the ACT for college entrance so the move to the ACT does not create any known problems. In addition, ACT has a cut score for determining college-readiness and the State Board will likely adopt their score. ACT is also internationally benchmarked (Finland, Singapore). DPI has moved away from the recommendation to use the WORKEYS assessment, for several reasons. WORKEYS may be used by Career Technical students to gain credit for meeting career credentials. Staff discussed incentives for extra credit for schools including; Graduation Project, AP Tests, and IB program.

Leadership for Innovation Committee

Action and Discussion Agenda

New Business

  • NCVPS/LEO Director’s Report Dr. Setser provided an update of NCVPS program. Presently, NC is the second largest program serving students and courses online in the country. A press release announcing the formation of the Digital Learning Council was discussed. The Council is being chaired by Governor Jeb Bush and former Governor Bob Wise. Dr. Setser was appointed to serve on this new group. Finally, there continue to be some major issues with the new funding formula for NCVPS, and more work will be done to try and fix the inequities that are occurring with the largest and smallest districts in the formula, prior to the next legislative session.

21st Century Professionals Committee

Action and Discussion Agenda


  • TCP 1 State Evaluation Committee Teacher Education Program Approval Recommendations APPROVED the recommendations for Montreat College and Peace College teacher education programs.
  • TCP 2 Rubric for Pre-Service Superintendent Programs APPROVED an updated program approval process with an annual review of evidence that candidates recommended for licensure meet the NC Superintendent Standards. McRel has developed an assessment instrument, which will be used to assess both the individuals and the superintendent preparation programs and is aligned with the new evaluation instrument for superintendents. A copy of the Rubric can be viewed online in the SBE meeting packet through the link at the beginning of this document.
  • TCP 3 Proposed Qualifying Score for Dual Licensure Health and Physical Education Praxis II Test APPROVED the requirement for dual licensure in health and physical education. The licensure provision expires on June 30, 2012. The qualifying scale score of 149 on the Praxis Health and Physical Education: Content Knowledge is recommended. This will become effective September 2012.

Action on First Reading

  • TCP 4 Approval Adoption of the School Executive: Principal Evaluation Process for Assistant Principals APPROVED the use of the School Executive Principal Evaluation process for assistant principals. The validation process for using the principal evaluation instrument for assistant principals is complete.
  • TCP 5 Recommendations from the Advisory Board on Requests for Exceptions from Teacher Licensing Requirements Closed Session recommendations of the panel. A panel reviews the requests for exception from teacher licensing requirements. Those requesting an exception include teachers who have not been able to satisfy licensing requirements and prospective teachers who have not met the Praxis I testing requirements.


  • TCP 6 Approval/Adoption of the NC Superintendent Evaluation Process APPROVED the North Carolina Superintendent Evaluation Process for evaluating superintendents by local boards of education. The validation process has been finalized. McRel developed and validated the process. The new evaluation instrument may be implemented statewide with the 2010-2011 school year.

Board Meeting: Dr. Harrison asked the Board member advisor to seek support from local boards to consider using this new instrument.

  • TCP 7 Approval/Adoption of the Superintendent Evaluation Instrument for Central Office Staff APPROVED the Superintendent Evaluation Instrument for Central Office staff. The instrument is ready for use by Central Office staff and may be implemented statewide with 2010-2011 school year.

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda


  • TCS 1 Membership for the State Advisory Council on Indian Education APPROVED the membership recommendations for the State Advisory Council on Indian Education. Angela Lynch is the new member who is replacing Claire Hunter Morrow and new members are recommended for reappointment; Audrey Hunt, Velina Ebert, and Teresa Jones.
    • TCS 2 Requests for Repayment Waivers of the National Board Certification Fee The appeals of 24 teachers who failed to complete the process were considered by the Appeals Panel. APPROVED (Nekita Avent) for a waiver of the $2,500 and all other waiver requests are recommended for denial.

Action on First Reading

  • TCS 3 Approval of Grants
    • K-2 Reading Diagnostic Assessment Funds for Current Reading Pilot Schools Expanding to Grades 2 and 3 APPROVED the allocation of the Reading First funds to be transferred to fund schools who missed the deadline for the August State Board meeting and to expand the current Reading Pilot Schools to Grades 2 and 3. The funding totals $422,350. This impacts 27 schools 5,900 students and 170 teachers. The list of the schools can be found on the State Board Executive Summaries link under TCS 3. New Hanover has the most schools with eight on the list followed by three in Brunswick, three in Onslow, and two in Sampson. All the other schools are scattered about the State.

Committee Meeting: Dr. Garland requested the State Board approve four recommendations 1) Approve the Reading First Funding expansion request by DPI to Grades 2 and 3, 2) Approve the request for additional schools to be included in the pilot, 3) Approve a new policy to manage the allotment of funds with additional budget codes required 4) Approve the delegation of authority to the State Board Chairman for designating additional schools as funds are available, and 5) Approve the use of Reading First Funds for training. The Governor has the list of schools to be added to the pilot and they are based on performance and geography and she will work with Dr. Harrison to decide which additional schools will be given an opportunity to be included in the pilot.

  • JOBS Commission Schools APPROVED $100,000 of the $200,000 allocation for one Early College High School in Wake and Cumberland effective September 1, 2010.

Committee Meeting: Cumberland is ready to receive the $100,000 to open a new school. Wake may not need the $100,000 remaining, so by next month the actual distribution of the remaining $100,000 will be made with a possible additional allocation to Cumberland and the balance going to Wake.


  • TCS 4 2011-2013 Biennial Budget Request The State Board discussed future budget needs and specific budget requests to build the SBE Biennial Budget Request, which is set for approval at the November meeting.

Committee Meeting: Philip Price talked about the economy and what the State Board would need to do over the next two months in preparing their budget proposal for 2011-2012. The budget proposal would need to be voted on at the November meeting. At this time revenue collections appear to be on target (though they were lowered in last year’s budget). OSBM (Office of State Budget and Management) has requested DPI continue to hold one percent of their $136 million in funds to give back to the State this year. DPI’s operating budget is only $48 million, but there are funds in the total budget for other programs including “More At Four” and others, which could be used to reach the 1 percent holdback. In addition, the Federal Education Jobs bill, recently passed, will allow DPI to access 2 percent of the $300 million in funding for administration of the legislation. These Federal funds are designated for the 2010-2011 school year, but are available for carry-over through September 2012. Race to The Top funds won’t be finalized until September 16th. The hope is NC will get the full $400 million, which will come all at once to the State and will be available until 2014. Finance staff is still working on the budget proposal to USED for the various programs to be approved as part of the RTT grant proposal.

In addition, the Discretionary Reduction of $304.8 million, in the public school’s budget for this year, resulted in funds being returned from the LEAs for 3,211 teacher positions and $47.5 million for teacher assistants as well as other items.

Mr. Price also reviewed the nuts and bolts of the upcoming state budget problems for next year. He noted the $545 million needed to shore up the Health Plan in 2011-2012 as well as $600 million in non-recurring cuts in the public school’s budget that will need to be added back into the base budget. Student growth for next school year is projected to reach 20,000 new students. This will require $100 million to be added to the budget to cover these new students. There will be a great deal of pressure to move people up on the salary schedule since everyone has been frozen for two years. That would cost another $300 million. The NCVPS funding formula is a major problem for the low and high end users and a proposal will be coming forward to revise it to ensure a more equitable distribution of the costs. DPI is expected to take over responsibility for the Blind and Deaf schools being managed by DHHS now. DPI has seen cuts of 17 percent while the public schools have had 14 percent cuts and so it is going to take a serious infusion of dollars to begin to restore these cuts and manage the loss of the Federal funding. State Board members will need to begin deciding on a draft for the budget proposal.

Update on Contracts

Contracts over $25,000 – 12 contracts

Contracts under $25,000 – 10 contracts

Thursday, September 2, 2010

State Board of Education Meeting, (9:00 AM) Dr. William Harrison, Chairman

Call to Order

Pledge of Allegiance: Ms. Chris Greene

Approval of Minutes

Key Initiatives Reports and Discussion

  • ACRE Update- Ms. Angela Quick advised the Board that History, Health, PE, and Guidance essential standards are still under revision. The NC FALCON project is being implemented at the district level this year, with training for curriculum. This will support LEAs in developing formative assessments. Simulations are also being run on the Accountability Model.
  • Performance Navigator Update-Mr. Adam Levinson updated the Board on the release of the Performance Navigator 3. This will allow the SBE to see how students, schools, and districts are performing against the goals set by the SBE. More work will be done at the October Board retreat. There are three pages of targets. The Board set goals for graduation and the navigator showed these were exceed in the area of graduation targets (74.7 percent-5 years), though it was noted 25,000 still did not graduate last year. Staff will be updating the Navigator for RTT requirements and mapping the priorities of the divisions against the Board goals.

Information Agenda

Globally Competitive Students

  • GCS 3 Annual Report: State Advisory Council on Indian Education The Council serves as an important link in advising the State Board on issues pertinent to the education of American Indian students. The report contains data from the 2008-2009 academic year end-of-grade tests for American Indian students and compares them to statewide scores. The data continues to show disparities between American Indian students and other students. These disparities have persisted over the past five years and continue to be of great concern to the Council. The adoption of the Common Core Standards and revision of the state standards offer an opportunity to address those disparities through changes in the curriculum and more attention to the unique identifiers and status of the American Indian students in NC.
  • LFI 1 Plan for Statewide Assistance for Schools Upon adoption of the statewide ABCs test results the State Board receives information regarding resources needed to provide technical assistance to districts and schools who are struggling. In addition, to serving schools who are Low-Performing or in various levels of improvement based on No Child Left Behind, DPI is required to provide assistance to LEAs who are at the Corrective Action Level of District Improvement.  Judge Manning has also required assistance be provided to high schools with performance composites below 60. Beyond these schools and districts DPI provided specific assistance to Bertie, Richmond, Lexington City, Hertford, and Columbus in 2009-2010.  
  • Board Meeting: Dr. Ashley and Dr. Garland reviewed the status of the schools being served last year. Columbus has made such improvements they will not need any this coming school year unless they make specific requests to DPI. The High School performance composites of the lowest schools ranged from 20.6 percent-49.8 percent and with a great deal of hard work the high schools have raised this range to 38.5 percent 58.9 percent. RTT should help raise all schools but the bottom 5 percent will get the greatest attention. Sixty-six elementary schools will be served next year and 16 districts will get assistance. School Improvement Grants from federal funds were awarded earlier this year based on information prior to the availability of the test scores. A issue was raised about Alternative Schools and the Board was advised there will be a study across the state of these schools.

Consent Agenda

  • GCS 4 K-12 Arts Education and World Languages Essential Standards and Associated Policy Amendment  APPROVED by consent the Essential Standards for K-12 Arts Education and “World Languages” and are requested to update policy GCS-F-009 to change the wording “Second Languages” to “World Languages” in the policy.  These Standards can be found at:
  • GCS 5 Changes to the 2009-20010 ABCs/AYP Results APPROVED changes to the 2009-2010 ABC’s/AYP Report.
  • Board Meeting: The AYP status of the following four schools was changed: two in Randolph, one in Hertford, and one in Mitchell all now having met AYP status, and two schools one in Madison and one in Mecklenburg had changes to ABCs status. An updated chart of changes was provided at the meeting as well as a list of Title I schools in various stages of school improvement based on their test scores. There are approximately 330 traditional and charter schools are on the list of Title I schools in School Improvement.  The list is available upon request.

Board Meeting and Committee Chair Reports

Action and Discussion Agenda

Superintendent’s Report

  • Dr. June Atkinson: Dr. Atkinson announced The Federal government has funded the two consortia NC has been involved with for developing assessments based on Common Core Standards. DPI is also waiting to hear on a federal Dropout Grant. Webinars will occur for RTT on September 20/21. Next, regional meetings will be held and by November 22 the LEAs should have provided DPI with their grant request for the RTT funds. The RTT funds should then go out to the districts, based on their approved grant requests. RTT funds are intended to build capacity in the States and school systems to improve educational process for students and improve their success. Other issues of importance include: NC is being recognized for its healthier schools efforts, Superintendent Quarterly meeting will be held on teacher effectiveness (how to measure) and teacher compensation. New superintendent orientation will be held for 17 superintendents in NC.

Chairman’s Remarks

  • Dr. Bill Harrison, Chairman: Encourages local boards to use new Superintendent evaluation instruments approved by the SBE today.

New Business

The State Board voted unanimously to elect Bill Harrison Chairman and Wayne McDevitt Vice-Chairman for the next year.



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