NC STATE BOARD OF EDUCATION MEETING SUMMARY: MAY 5 & 6, 2010

The State Board of Education Committees met on Wednesday. They began with Globally Competitive Student Committee, 21st Century Professionals Committee, Leadership and Innovation Committee, and they ended with Business/Finance and Advocacy Committee. On Thursday, they met to vote. Access to the SBE Executive Committee Summaries and documents are on the SBE website at the following link:

STATE BOARD MEETING DOCUMENTS

Wednesday, May 5, 2010

Globally Competitive Students Committee (9:30 AM)

Action and Discussion

GCS 1 Discussion of North Carolina’s Proposed New Accountability Model The State Board continued to discuss the components of the proposed model including: student performance, value-added performance for teachers, schools, and districts, long-term longitudinal growth, graduation rate, Future-Ready Core, and postsecondary readiness. There are decision-points related to each component that require discussion and input from the Board before adopting the new model. In addition, to the classification model, the Board intends to discuss the performance index numbers and growth index numbers. Consensus points include: 1) choice in post-secondary readiness, 2) Performance Composite continued, 3) Longitudinal Growth for LEA accountability 4) Graduation Project, 5) Five-year Cohort graduation model 6) Preference for 4-Quadrant model for classification system 7) Revise Gateway System. Next Steps include the following: 1) Mechanism for additional SBE member input, 2) Finalize straw man of new model to gain formal feedback 3) Determine other ways to measure college readiness, 4) Run Simulations of the new model 6) Revisit semantics before roll-out 7) Teacher and Student working conditions survey, 8 ) Other data such as retention rates and who passed the test, as well as Algebra II data. This item will continue to be on the SBE agenda until the work is complete and the SBE is prepared to vote on final approval.

Committee Meeting: Dr. Quick updated the Board on the Accountability Model. There are two Assessment grants under consideration: $160 million for 2 state consortia to develop common state assessments and $30 million from 1 state consortium to develop rigorous course-specific assessment to demonstrate “on-track” college and career readiness. Future grants include alternate assessments, ESL assessment and science assessments. NC is part of the Smarter Balance Consortium to develop a comprehensive assessment. Initial Stakeholder Feedback on how to weight the Performance Index from three separate groups, superintendents, curriculum and instructional leads, and principal teacher advisory.

There were 6 key points gained from the early input of stakeholders: 1) Growth, focus on growth over absolute performance, 2) Weighting, generally weighting the measures is fairly similar: EOC’s and EOGs are the biggest portion: Future-Ready Core (FRC) is the smallest, 3) FRC Measure, using only Algebra II measure for Future-Ready Core has critics, 4) K-3 Assessments, some want inclusion of appropriate K-3 measures 5) Gateways, move to eliminate Gateways, 6) 25% policy move to keep the 25% in high schools and possibly expand to grades 6-8. The Future-Ready Core Option 1 includes the use of the number and percentage of students taking Algebra II or Integrated Mathematics and passing the test, Option 2 would allow additional measures to be included such as Algebra II and Lexile Measurement. The Standards timeline anticipates State Board Action on Math and English Language Arts by August, Social Studies Version 2.0 in August with final adoption in Fall/Winter 2010, Guidance, PE/Health Arts and World Languages Version 3.0 for Discussion in August and Action in September. A copy of the entire timeline is available upon request from my office.

GCS 2 Occupational Course of Study (OCS)-Testing Issues Related to No Child Left Behind (NCLB) In 2008-2009, The US Department of Education notified NC DPI that NCEXTEND2 did not meet their approval and so the OCS students could no longer count as participants for determining AYP at the high school level. To remedy this problem the following steps are proposed for State Board discussion and consideration, for 2010-2011 and 2011-2012. There are five options for discussion: 1) Move up the timeline for OCS students to be taught the new Essential Standards with crosswalks to NC Standard Course of study for the assessed subjects, 2) Require OCS students to take the EOC assessments in English I (along with Grade 10 Writing assessment), Algebra I, and Biology until the NCEXTEND2 assessments are developed to accompany the new End of Course assessments based on the new Essential Standards, 3) Allow OCS students’ scores from a combination of the English EOC assessment and the Grade 10 Writing assessment, Algebra I, and Biology to be included in any AYP and ABC’s reporting 4) Waive (for OCS students only) the requirement in the policy (GCSC-003) that mandates EOC assessments count as 25% of the student’s final grade, and

5) Eliminate the current OCS NCEXTEND2 assessments from the statewide testing program and ABC’s accountability program (GCS-C-020). The department recommends: 1) the attached timeline of curriculum implementation and assessment be approved for OCS students, 2) SBE waive (OCS students only) the requirement in GCS-C-003 that EOC assessments count as 25% of a students’ final grade, and 3) Amend policy GCS-C-020 to eliminate the OCS NCEXTEND2 assessments from the statewide testing program and ABC’s accountability program. These recommendations will be implemented with the 2010-2011, and 2011-2012 school years. This item will be for Action in June.

Committee Meeting: Brief discussion on the implications for students with disabilities and how they can be tested on materials not being taught.

GCS 3 Policies Governing Services for Children with Disabilities The policies governing children with disabilities will be amended to reflect recent changes to IDEA and to clarify and align sections of the current policies. The amendment to the policies is presented for Discussion in May and Action in June. Policies GCS-D-000-008 and TCS-E-001 are being modified. The changes to the policies are comprehensive. A copy is available at the link listed at the beginning of the document.

Committee Meeting: Brief review by committee.

GCS 4 State Hearing Review Officers The State Board discussed approving three-year terms for the attached list of hearing Review Officers, who completed their certification training on March 8, 2010. The Hearing Officers terms will be from August 5, 2010 to August 5, 2013. The two individuals recommended for approval are Dr. Joe Walters from Western Carolina University and Dr. Betty Levey from Greenville.

Committee Meeting: No further discussion.

New Business

NC Falcon Formative Assessment Modules Staff presented an overview of the new online staff development program being implemented. NC FALCON that has five assessment modules. This professional development program was prepared in conjunction with the Chief Council of State School Officers and an appointed national advisory group. The five modules are summarized as follows: 1) This module provides an introduction to formative assessment and the role it plays in the new accountability assessment system, 2) Learning Targets and Criteria for Success provide teachers with clear learning targets and defines the criteria for success to help students 3) Collecting and Documenting Evidence explores ways in which teachers can collect and document evidence of students’ successes, 4) Analyzing Data and Descriptive Feedback provides teachers with a way to understand how to analyze evidence of learning and use this to find the students’ strengths and weaknesses related to specific learning goals, 5) Administrators Role in Formative Assessment reviews the role of an administrator in formative assessment.

Global/International Education Initiatives

World Views (Robert Phay, Director),

NC Center for International Understanding (Millie Ravenel, Executive Director) and,

Visiting International Faculty (David Young, Chief Executive Officer).

21st Century Professionals Committee (1:45 PM)

Action and Discussion Agenda

Action on First Reading

TCP 1 Recommendations from the Advisory Board on Requests for Exception from Teacher Licensing Requirements Approved requests for exemptions for teachers to the licensure requirements and for prospective teachers who are not able to satisfy Praxis I. Cut scores will be evaluated by a panel chaired by a member of the Board. This was a closed session item.

TCP 2 Final Decision in Contested Case Approved

Sandra Chesser v. NC DPI The State Board approved the final agency decision.

Closed Session Discussion.

Discussion

TCP 3 Revision of Board Policy to Reflect Changes in the Provisional Licensing Requirements for Career and Technical Education Teachers The State Board discussed revisions to Board policy, in the licensing requirements for CTE teachers.  The policy is being revised based on input received from all eight State Board districts and NC DPI meetings with CTE administrators. The State Board will discuss in May and is requested to approve the proposed CTE licensure revision in June, with an effective date of July 1, 2010. There are nineteen major changes to the policy: 1) Reformat the document 2) Updated examples of Bachelor’s degrees 3) Updated examples of related industry work experiences, 4) Eliminate the use of the 80 hour induction program as a substitute for the Instructional Methods course requirement, 5) Reduce 80 hour induction program to 40 hours and eliminate option to waive the requirement 6) Maintain 80 hours of induction for Health Occupations, 7) Maintain 80 hours of induction from CTE directors and instructional management coordinators, 8 ) Revise the course requirement for agricultural education 9) Change the Health Occupations–Specific Instructional Methods course requirement, 10) Change the Health Occupations-Specific Curriculum, Instructional Planning and Assessment course requirement 11) Add Pharmacy Technical Certification requirement to Health Occupations, 12) Add a Project Lead the Way Biomedical Sciences endorsement, 13) Reformat the Trade and Instruction Education course requirement sections, 14) Reformat the Trade and Industrial sections to include a matrix,

15) Revise the Core Academic Competence Exam, 16) Remove the Core Academic testing requirement for T&I teachers who have Associate’s or Bachelor’s degrees, 17) Add a table to the Trade and Industrial section listing the requirement for licensure, 18) Add a footnote clarifying the restricted classification of the CTE Provisional Route License 19) Rename the VoCats licensure area to Instructional Management Coordinator. A copy is available at the link listed at the beginning of the document. This item is Action in June.

Committee Meeting: Extensive Review.

TCP 4 Proposed Standards for the evaluation of Speech–Language Pathologists New Standards for the evaluation for Speech-Language Pathologists are complete and were discussed this month. Once these are approved in June, work will begin on the development and validation of the new instrument for Speech-Language Pathologists. There are five standards proposed: 1) School Speech-Language Pathologists demonstrate leadership, advocacy, collaboration and ethical practices, 2) School Speech-Language Pathologists promote a respectful environment for a diverse population of students, 3) School Speech-Language Pathologists understand and facilitate the implementation of a comprehensive approach to speech-language development, 4) School Speech-Language Pathologists promote learning for all students, 5) School Speech-Language Pathologists reflect on their practice. A copy is available at the link listed at the beginning of the document.

Committee Meeting: Much work was done on this item and little discussion was needed.

TCP 5 Proposed Qualifying Scores for Regenerated Praxis II Exams The Educational Testing Service convened experts to meet on the test standards for Praxis II exams in the following areas: 1) World Languages-German, French Spanish 2) Business Education 3) Teaching and Reading 4) Special Education: Core Knowledge and Applications.  The State board will discuss and review the new qualifying scores. Each regenerated test will be administered in the Fall of 2010, with final administration of the current test to occur in the Summer of 2010. The new test scores are as follows: World Languages French: 162, German 163, Spanish 168, Business Education: 154, Teaching Reading: 159, Special Education Core Knowledge and Applications: 151, Mild to Moderate Applications; 158, Severe to Profound: 158. The item will be on Action agenda for June and will be effective with Fall of 2010.

Committee Meeting: No Further discussion.

TCP 7 Direct Licensure/Alternate Licensure Pathway for Teach for America Candidates LATE ITEM Approved policy changes (TCP-A-002) to allow Teach for America teachers to apply directly to the Licensure Section to obtain their license. After

they successfully complete the Teach for America program an individual is entitled to A Standard Professional II license if: 1) a Teach for America official certifies successful completion of the program and 2) An appropriate LEA supervisor submits verification that the individual has completed three years of teaching.

Committee and Board Meeting: There was discussion about this change to policy. Research shows these teachers are doing a great job in the classroom and having a great deal of success with students. Teach for America will not replace the excellent teachers graduating from our schools of higher education. This provides an opportunity to get more of these teachers licensed and into our classrooms especially in our rural areas.

Leadership for Innovation Committee (3:00 PM)

Action and Discussion Agenda

Action on First Reading

LFI 1 Recommendations for Preliminary Approval of 2010 Charter School Applications Approved the recommendations of the charter school application review committee. The review committee has voted six applications for State Board consideration and interviews. There will be one opening for a preliminary charter at the beginning of the 2010-2011 school year. The list is as follows. Leadership Learning academy, Piedmont IT Academy, Richard Milburn Academy-Wake County, Spruce Pine Montessori, Union Independent School, Water’s Edge Village Academy. SBE will provide final approval of the charter school no later than March 2011.

Committee Meeting: At the Board meeting a motion was made to include Bear Grass Charter School Application for consideration (interview) in this round of applications.  The motion passed.

New Business

NCVPS/LEO Director’s Report There are 36,000 students participating statewide. Staff reviewed strategies and efforts to expand rural enrollment in NC virtual courses. Wake is listed as a medium participant statewide (4%-1,615 out of 40,087) for high school students enrolled in NCVPS courses. Some of the lower participating counties, less that 4% participation, included Mecklenburg, Carteret, Bertie, Buncombe, Guilford, and Stokes. Some of the higher participating counties, with over 10% include, Anson, Moore, Hyde, Avery, and Cherokee. Anson County with 30.7% participation is the highest participating county and Lee and Lenoir are tied for the lowest participation with 0.5%. For a copy of this information contact my office.

Business/Finance and Advocacy Committee Meeting (3:30 PM)

Action and Discussion Agenda

Action

TCS 1 Membership-council on Educational Services for Exceptional Children The State Board Approved the recommendations to fill the vacancies and reappoint Jill Scercy to a second term as a parent of a child with disabilities. The remaining recommendations are as follows: Vicki Simmons as Exceptional Children’s teacher, Melanie Hester as LEA representative, Stephen Brechbiel as vocational/community business representative.

Committee Meeting: No further discussion.

Action on First Reading

TCS 2 Approval of Grants: Approved all Grants.

Exemplary Schools Awards for Reading First Grant Schools The State Board Approved “Reading First” grants for schools during the 2010-2011 school year. For the first time the award will carry a $5,000 recognition grant and the school’s history a, growth, and trajectory of improved student achievement are part of the selection criteria instead of just proficiency. Wake does not have any schools being recommended for funding.

Committee Meeting: No further discussion.

Education for Homeless Children and Youth Grant Awards for Local Education Agencies (LEAs) The McKinney-Vento Act seeks to ensure homeless children and youth are provided with a free and appropriate education and will have an equal opportunity to enroll and succeed in school. The total unallocated grant funds from 2008 are $668,190.95. The recommended allotments are as follows: 14 LEAs will receive funds for their initial proposals ($365,000 total); 96 charter schools will receive $750 each ($72,000 total) and the remaining 76 LEAs (who did not apply for a regular McKinney-Vento sub-grant or McKinney-Vento ARRA grant in 2009) will receive $3,041.98 each ($231,190 total). Wake is not listed as one of the 14 LEAs recommended for the immigrant funds nor is it one of the 76 remaining LEAs.

Committee Meeting: No further discussion.

Education for Homeless Children and Youth Grant Awards for Charter Schools Each public charter school in NC is approved to receive $750.00 to develop a Homeless Education plan.

Committee Meeting: No further discussion.

Fresh Fruit and Vegetable Program Awarded to NCDP from USDA NC was awarded USDA’s Fruit and vegetable Program for 2010-2011. The program will provide $2,707,078 to be distributed to 106 elementary schools throughout the State. A total of 134 applications were received. The amount distributed to each school is based on their student enrollment. The program will provide fresh fruits and vegetable snacks daily free of charge to students in the 106 elementary schools selected for the grant. Funds may also be used to purchase nutrition education resources for use in the classroom and cafeteria. All schools were eligible to apply. The selection priority was given to schools with 1) at least 50 % eligible for free/reduced meals 2) innovative implementation plan 3) at least one partnership with an entity that provides non-federal resources or purchasing, handling, promoting or distributing fresh fruits and vegetable and 4) committed team of school personnel including principals, teachers child nutrition personnel and parents. Wake had two schools selected: Aversboro Elementary and Knightdale Elementary.

Committee Meeting: Positive feedback from members regarding this grant.

TCS 3 LEA-Based Calendar Waivers for Weather Related Causes The State Board Approved the request for Buncombe /Asheville to adjust their calendar for 2010-2011 for one year, but will not allow the 2010-2011 weather days to count for a weather related calendar waiver for next year. The approval for waivers will go back to the ten year period of 1999-2000 and 2000-2010 and then allows them to qualify again in 2012-2013. The policy provides for the LEA-based calendar waivers and due to the timing of the data collection and the development of school calendars, the approval for waivers is one year behind (does not apply to the next school year). The missed calendar days due to weather are not reported until May and June, which is typically too late for an LEA to get a calendar approved for the upcoming school year. The State Board approves weather-related calendar waivers in October for the next school year. As a result of the unusually harsh weather in the western part of the State several LEAs would like to modify their calendars for 2010-2011 even though they were not approved in October 2009, and they would qualify (Buncombe and Asheville City) for waivers in 2011-2012. The State Board reviewed the policy to see if the current process is appropriate or if it needs to allow for exceptions.

Committee Meeting: Staff discussed the request by Buncombe/Asheville and how they would recommend approval. The State Board decided to include the 2009-2010 year weather days in the calculation of the ten year period for Buncombe/Asheville thus allowing them to qualify for the weather-related calendar exception for 2010-2011. As stated above the calendar weather waivers are a year behind in approva,l so when the approvals for 2010-2011 occurred last Fall they did not include Buncombe/Asheville. This allows Buncombe/Asheville to be eligible for 2010-2011 calendar waiver due to the extenuating circumstances for weather in 2009-2010. They will require Buncombe/Asheville to qualify for the weather-related calendar waivers for 2011-2012 based on a ten year period of 1999-2000 and 2000-2010 school years.

Discussion

TCS 4 Revision to the School Attendance and Student Accounting Manual The State Board discussed the process of reporting absences for lack of proper immunizations as suspensions. After consulting with the Attorney General’s office a policy change is required to code the absence, due to a student’s lack of immunizations, as an unlawful absence, instead of a suspension. This change will become effective beginning July 1, 2010. This will be an Action item at the June meeting.

Committee Meeting: No further discussion.

TCS 5 Restructuring State Pre-Kindergarten Rates The General Assembly has required the Office of Early Learning to restructure State pre-kindergarten payment rates. The State Board of Education will determine an option for restructuring the pre-kindergarten funding for 2010-2011. Option I: Capped administrative costs and a state-defined differentiated rate for public and private providers. LEAs would be restricted to 2.1% (on average) for indirect cost rates to support administrative functions related to the More at Four contracts. Local Partnerships for children would be capped at 8% for administrative support functions. The Office of Early Learning would define differentiated per-slot rates to support the diverse cost structures of the different provider types participating in the state-funded program. Rates might be proposed as an example: Head Start=$3400 per slot, Public schools=$4300 per slot, Private Providers=$6,000 per slot. Setting the differentiated rates will take some time, but the administrative rates can be enacted for 2010-2011. Option II Capped Administrative Rates, 2009-2010 Provider Rates Held Harmless, More at Four Payment Structure Studied. The Office of Early Learning will cap administrative costs for local contractors for the 2010-2011 school year consistent with the parameters outlined in Option I. Additionally, the actual per-slot rates paid to providers in 2010-2011 will be held harmless. The Study will then allow a funding plan to be developed to maintain the delivery of prekindergarten services across the diverse group of providers currently making up the system. This option will allow the program to manage expected budget cuts, without limiting the number of children being served for 2010-2011.

Committee Meeting: The Committee reviewed the cost factors and answered questions about the different allotments based on the providers.

Update on Contracts

Contracts over $25,000 – 11 Proposals

Contracts under $25,000 – 8 Proposals

Thursday, May 6, 2010

State Board of Education Meeting, (9:00 AM) Dr. William Harrison, Chairman

Call to Order

Pledge of Allegiance: Mr. Tom Speed

Approval of Minutes

Recognition of outgoing SBE Student Advisor

Mr. TeDarryl Powell, Senior Student Advisor to the State Board of Education

Key Initiatives Reports and Discussion

ACRE Update- Ms. Angela Quick

District and School Transformation Update-Dr. Pat Ashley-Dr. Bonnie Fusarelli from NC State reviewed the Northeast Leadership Academy that was developed in cooperation with DPI and the University. This is an Academy designed to develop leaders in seven Northeast school districts. The program is set to begin August 16, 2010 and will meet through May of 2012. The courses are planned for full and half days alternating every month on Tuesdays with Saturday meeting undetermined yet. The summer program includes 6 hours every Tuesday. In years three and four, the leaders will have mentors and ultimately complete an MSA degree and receive state certification from NCSU.  The individuals participating in the program will make a commitment to improve persistently low-performing schools in the NE section of the state and will make a three-year post-degree commitment to work in the NE high need schools.

Cedars Update-Adam Levinson told the members he expects to hear on the P-20 grant in the next ten days. This grant, if approved, will provide $18 million for the DPI to finish developing a data warehouse for P-20.

Information Agenda

21st Century Professionals

TCP 6 2010 NC Teacher Working Conditions Survey-Survey findings were provided at the meeting.

Board Meeting: Access to more detailed information, on the fifth teacher survey, can be found at:  HYPERLINK “http://www.ncteachingconditions.org” http://www.ncteachingconditions.org. In 2010, more than 88.8 % of educators participated. Every district had at least 72% participation. Overall, educators are more positive about their working conditions than in all previous years. Eighty-five percent agreed their school is a good place to work and learn. The area with the most improvement is in teacher and school leadership where 8 out of 10 educators are called upon to make decisions about education issues and the school improvement team provides effective leadership. More than 9 out of 10 teachers agree that professional development improves their abilities to have a positive impact on student learning. Fourteen LEAs had 100% participation, three had between 95 and 100% and 64 had between 90 and 99.99% (wake was in this group).

Leadership and Innovation

NCLB Enhancing Education Through Technology – IMPACT Evaluation Report NC DPI in partnership with the William and Ida Friday Institute conducted an in-depth evaluation of the IMPACT model school initiatives funded by NCLB Title II/D. The research represents ten years of the IMPACT Model school implementation, with approximately $42 million in federal funding.

Board Meeting: Dr. Jeni Corn from the Friday Institute reported on the IMPACT model school grants awarded over the past seven years. Overall student achievement showed mixed results across the four cohorts. Student achievement in IMPACT elementary and middle schools showed a promising trend toward improvement in Reading and Math above those in comparison schools. The participating high schools received the largest amount of funding to gain implementation in Summer of 2008. More research will be needed to determine the extent to which the IMPACT model has had long-term significant and sustained impact on student achievement. A copy of the report is available upon request.

Board Meeting and Committee Chair Reports

Superintendent’s Report

-Dr. June Atkinson:

Census 2010 Report State Officials presented on the progress of obtaining NC census information.

Distinguished Leaders Program Shirley Prince, Executive Director of NCPAPA shared a presentation on the efforts of her group and DPI. The program will be rolled out this Summer with the first whole-group session on June 24-25, 2010. The model will be a “Train the Trainer” model with representation from all eight regions. Principals and Assistant principals can opt for a complete year-long blended model, a series of on-line modules, or individual on-line modules.  The blended model calls for six whole group session (one every other month). The video model, “Distinguished Principals,” was developed by UNC –TV and is part of the blended model, as well. All applications for the program were due in April and participant selections will be made May 17, 2010.

Chairman’s Remarks

-Dr. Bill Harrison, Chairman shared some brief remarks on the work to complete the Race to the Top grant changes due June 1, 2010 (Round Two funding). They are working on making some changes to the Charter School laws and policies to improve their chances of gaining funding in Round Two. One idea is to allow charter schools in a district where they have a low-performing school. They are also reviewing a compensation plan for staff who would work in low-performing schools based on student performance.

Legislative Update: Handout was provided.


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