December State Board of Education Agenda: Preview

December 2-3, 2009

All of the State Board of Education Committees will meet on Wednesday, December 2: Globally Competitive Students, the 21st Century Professionals Committee, the Leadership for Innovation Committee, and the Business/Finance and Advocacy Committee. On Thursday, December 3, the State Board of Education will meet at 9:00 AM.

Wednesday, December 2, 2009

Globally Competitive Students (10:00 AM)


  • GCS 1 Changes to Policy Delineating End-of-Grade and End-of Course Retests and Review Procedures The State Board is requested to approve changes the policy on Retest #2. DPI presented the option to the SBE to eliminate the third administration (Retest 2) of the end-of-grade and end-of-course test effective with 2010-2011. Retest 2 will not be provided by the State and scores are not included in ABCs or AYP. Local boards shall determine review procedures to make promotion decisions. The policy has been modified to eliminate the testing windows references, implementation date is 2010-2011, and edits to LEP student references.

November Committee Meeting: After lengthy discussion members agreed there were two separate issues to be decided with this item, the testing window and the elimination of Retest 2.  Some committee members were supportive of the elimination of the Retest 2, but others were not. Give LEAs flexibility and if they want to provide the 2nd retest they should be allowed to do so.


  • GCS 2 Changes to NC’S NCLB Consolidated Application Accountability Workbook The State Board will discuss amendments to the NC Accountability Workbook pending USED approval. The changes include: 1) First retest results on end-of-course assessments in the calculations of ABC s Performance Composites and for Adequate Yearly Progress (AYP) where appropriate, 2) References to “Intermediate High” on the state’s English language proficiency test changed to Level 4.0 expanding on the state’s English language placement test, 3) North Carolina’s checklist of Academic Standards (NCCLAS) removed from the testing program per decision of the USED and the peer review process, 4) Cohort Graduation Rate improvement indicators will be adjusted. Adoption of the standards is requested for January 2010.
  • GCS 3 Discussion of North Carolina’s Proposed New Accountability Model The Board will continue to discuss the new accountability model. Components of the proposed model include student performance, value-added performance for teachers, schools and districts, long-term growth, graduation rate, Future Ready Core, and postsecondary readiness. A worksheet enumerates several issues for consideration: Exploration and planning for other widely used assessments, like ACT, SAT, WorkKeys or Accuplacer. The Committee has discussed the desire to use a national test(s) as a measure of post-secondary readiness. Included in this worksheet is a series of questions: 1) Will we continue to have and use the gateways? 2) Do we need a model than can make a single “up or down” decision for an LEA? 3) How should we balance the components in the model? 4) Are there other components in the model that should be added? 5) What set of additional incentives could be put in place to support school improvement and student achievement? 6) Extra points for increasing number of Level IV students? This item will be before the State Board for discussion through April 2010 with Action to be taken in May 2010.  Emerging Point; Consensus from October meeting included the use of assessments like ACT/SAT WorkKeys and Accuplacer for measuring postsecondary readiness.  There were no other points of consensus due to time constraints from the EVAAS presentation in November. Some of the issues to be discussed this month include: Review existing tests and determine if they are the right tests, Longitudinal growth model, Value-added models (EVAAS) Graduation Rate (5-year cohort), Future-Ready Core Participation, Postsecondary Readiness, Consequences (classification of schools), Incentives. Other questions to be answered include: Will we continue gateways? Do we need to develop a model that can make a single “up or down” decision? How should we balance the components of the model, primarily in high schools? Are there other components in the model to be added (i.e. attendance etc.)? What set of additional incentives could be put in place to support school improvement and student achievement? Extra points may be given for increasing the number of Level IV students? A copy of the worksheet is available upon request from my office.
  • GCS 4 K-12 Science Essential Standards The State Board will discuss the essential standards for K-12 Science as presented by staff.  They will be presented by content area and grade level with clarifying objectives. The Science Essential Standards may be found at
  • Old Business
  • Graduation Project University Collaboration

21st Century Professionals Committee (12:30 PM)

Action and Discussion Agenda


  • TCP 1 State Evaluation Committee Teacher Education Program Approval Recommendations The State Board is requested to approve the SEC’s recommendation’s related to the Brevard College Teacher Education Program based on the Spring 2009 follow-up visit. Also attached for approval are the revised programs based on the standards for teachers adopted by the Board in June 2007 and the redesigned program approval process agreed upon by the Board in January 2008. Over 700 programs were submitted in June 2009 and reviewed.

Action on First Reading

  • TCP 2 Teacher and Principal Evaluation Data Collection Policy The State Board is requested to approve the new policy. The Race to the Top guidelines and other federal reports require NC to submit principal and teacher summative ratings. The State Board is required to collect this data to meet these requirements. The policy authorizes such collection from the local school districts by June 30 annually.


  • TCP 3 Revised Mentor Standards and Training The State Board will discuss Revised Standards for Mentor Programs, Revised Standards for Mentors, and a System of Accountability and Support to enhance induction quality for beginning teachers in NC.  A Mentor Task Force has been meeting and recommends these new standards and training for mentors. They will present 4 recommendations: 1) Revise Standards for Beginning Teacher Support Programs, 2) Develop Standards for Mentors that clearly articulate How they can assist Beginning Teachers in Meeting North Carolina’s Professional Teaching Standards, 3) Revise Mentor Program Accountability and Support Policies to include a Five-Year Formula Review and an Annual Peer Review Process, 4) Create and Coordinate Mentor Support Opportunities to ensure all LEAs and mentors are prepared to provide high quality support to all beginning teachers in North Carolina. These standards and training changes will come back to the Board for adoption in January.
  • TCP 4 Awarding CEUs for Retired Teachers The State Board will discuss CEU (Continuing Education Unit) credits to be given to retired teachers who have reached their maximum earning capacity as defined by the North Carolina Retirement System.  In an effort to improve conditions for retired teachers and encourage them to stay or go back into the classroom they will be able to earn a year of CEU credit for the time they taught or were employed as a retiree. This item will be presented for approval in January 2010.
  • TCP 5 Adding Teaching Areas Based on 24 Semester Hours of Coursework The State Board will discuss a policy that allows teachers to apply to the DPI Licensure Section to add teaching areas to their license upon completion of 24 semester hours of coursework earning a C or better in the subject area(s).

New Business

Update on Field Test of Superintendent’s Evaluation Instrument

Leadership for Innovation Committee

Action on First Reading

  • LFI 1 Charter School Task Force Policy Changes The State Board is requested to approve changes to two policies; TCS-U-001 Charter School Accountability requirements, TCS-U-010 Revocation of Charter for Lack of Academic Performance, delete TCS-U-011 Process for a charter school to be designated as an alternative school, and implement a new policy TCS-U-012 Charter School Application and Review Process. These policy changes are a result of an Ad Hoc Charter School Committee that has met since August of 2009. SBE adoption in December of these policies will enable the Governor to move forward in support of NC’s efforts to pursue federal grants, including Race to the Top. Copies of these policies are available upon request from my office.


  • LFI 2 Enrollment Increase Requests Above 10% and Charter School Grade Expansion The State Board will discuss requests for charter school grade and enrollment expansions. If a charter school wants to increase its enrollment more than 10 percent or grade span, they must make that request to the State Board for approval. Franklin Academy in Wake County has requested an enrollment increase of 254 students (1625-total). Their current maximum enrollment is 1333. The staff is recommending approval of their request. Casa Esperanza in Wake County is requesting to increase their grades from K-6 to K-8 and staff is recommending approval. There are nine other schools requesting enrollment or grade expansion from other counties including Durham and Johnston. Staff is recommending approval of the 11 charter school’s requests.

New Business

  • NCVPS/LEO Director’s Update

Business/Finance and Advocacy Committee Meeting


  • TCS 1 North Carolina Virtual Public School (NCVPS) Funding Formula The State Board is requested to approve the funding formula that adjusts ADM for NCVPS participation after discounting the adjustment for continuous funding. The NC legislature, in the 2009 Budget Act, required the SBE to report a formula for NCVPS by December 15, 2009. Originally the legislature had adopted a provision requiring an NCVPS formula be effective with the 2009-2010 school year and at no cost to students. A formula was never adopted in 2008/2009 and thus the new provision (2009 budget) stating the continued funding of the State Board was dependent on the adoption of the new formula by December 15, 2009.  In November, three options were presented for discussion: 1) Develop a formula where NCVPS is treated like an LEA with its own ADM (LEAs could capture a 25 percent savings by delivering a course via NCVPS), 2) Charge a fee per course allow LEAs flexibility to convert teacher positions to dollars to cover the cost of courses, and 3) Develop a formula based on the formula used to support Florida’s Virtual School. This is similar to ADM formula outlined in #1. The “per pupil” funding is based upon one FTE equals 6 credits of courses per year. The dollar value of the FTE varies from district to district within the state. Funding is based on projected course participation.

November Committee Meeting: Mr. Price presented three options for a funding formula for NCVPS. A recommendation is to be submitted to the General Assembly by December 15. The Committee suggested that only one option be recommended. The members were focused in on the ADM option and the FTE option.

  • TCS 2 Access for Non-Public School Children in North Carolina Virtual Public School (NCVPS) and Learn and Earn On-Line The State Board is asked to approve changes to current SBE policy on private and home school students. The Legislature requested a report on the SBE policy on access for non-public school children to the North Carolina Virtual Public School Program and Learn and Earn Online as well as the funding sources it authorizes, including tuition for non-public school students in the programs.  The policy has been changed to add language allowing local boards of education to register students for NCVPS upon verification that such enrollment will not exclude a public school student from registering for the class. The local board shall charge tuition, as established by the State Board of Education in March of each year, for all courses offered during the summer and the next school year. The State Board will identify the portion of the tuition to be retained by the local board of education. NC Learn and Earn Online language added to the policy prohibits non-public school students from registering for a Learn and Earn on-line course through public schools. Non-public school students can register through an established community college or university on-line course registration process. The current average cost for an NCVPS course is $350.00. Several issues remain to be answered. Should students living outside of NC be allowed to take NCVPS courses and if so, how do they enroll and pay for the course(s). Should students outside of NC be allowed to enroll on terms more favorable than those applicable to NC students? NCVPS can sell their courses to other States, but students in other states cannot presently enroll in NC NCVPS courses.


Update on Contracts

Contracts over $25,000 – 16 Proposals

Contracts under $25,000 – 9 Proposals

  • New Business

Communications Update

2010-2011 Supplemental Budget

Automated Data Systems Associated with Uniform Education Reporting System (UERS)


Thursday, December 3, 2009

State Board of Education Meeting, (9:00 AM) Wayne McDevitt, Vice Chairman

Call to Order

Pledge of Allegiance

Approval of Minutes

Key Initiatives Reports and Discussion

ACRE Update:

District and School Transformation Update:

Information Agenda

  • LFI 3 NC WISE Parent Assist Module The State Board will receive a presentation the NC Wise Parent Assist module and show value added steps to make this component available along with the next release of NC WISE upgrade. Staff is indicating this will help build a better parent/school relationship and keep parents informed about student progress. To implement this module it will require additional resources such as hardware, operational staff, NC WISE staff. No funding requirements were provided.

Board Meeting and Committee Chair Reports

Superintendent’s Report

-Dr. June Atkinson

Chairman’s Remarks

-Wayne McDevitt, Vice Chairman

-Halifax County Update

-Legislative Update


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