Preview of October State Board of Education Agenda

September 30-October 1, 2009

The following State Board of Education Committees will meet on Wednesday, September 30: Globally Competitive Students and Healthy, Responsible Students Committee (10:00 AM). The 21st Century Professionals Committee and the Leadership for Innovation Committee will meet at 1:30 PM. On Thursday, October 1, the Business/Finance and Advocacy Committee will meet at 8:00 AM prior to the State Board of Education meeting scheduled for 9:30 AM.

Wednesday, September 30, 2009 (10:00AM)

Globally Competitive Students (10:00 AM)

Action and Discussion


  • GCS 1 Honors Course Policy Revisions The State Board of Education members are requested to review revisions of policy GCS-L-004 outlining standards and the formal review process for all courses eligible for honors weight. A copy of the policy is available upon request from this office.

·      GCS 2 High School Courses Taken in the Middle School: Considerations for English I The Board of Education members are requested to approve the expansion of the existing policy to include English I. DPI staff will share information with the Committee on expanding the current policy GCS-M-001 to allow middle school students to take and receive credit for high school English I. This item was discussed at the August meeting.

  • GCS 3 Supplemental Educational Services (SES) Evaluation Policy The SBE reviewed the proposed policy in August. The reauthorization of ESEA requires the State Education Agency (SEA) to develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved supplemental educational services (SES) providers. The SEA must establish procedures for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers. New language has been added to this policy in connection with the evaluation process and the removal list of provider’s process. New Language as follows: Evaluation results will be weighted for each criterion with student achievement at 50 percent, attendance at 25 percent, and parental satisfaction at 25 percent.  A provider must achieve a minimum rating of 75 percent to continue with a status of Good Standing.  The failure of a provider to achieve a minimum of 75 percent will result in a provider status of Probationary. The removal process states: A provider that receives two consecutive determinations of probationary status shall be recommended to the State Board of Education for removal. An appeal from a removal decision shall be submitted to the Office of Administrative Hearings pursuant to Chapter 150B of the General Statutes.

Action on First Reading

  • GCS 4 2009 Textbook Adoption and Textbook Commission Report Dr. Diane Frost, Chairperson of the North Carolina Textbook Commission will present a list of recommendations for textbooks to be adopted by the North Carolina State Board of Education.  The recommendations for the 2009 adoption of instructional materials are for the following curriculum areas: Mathematics Education 6-12, Second Language Education 6-12, English Language Development (ESL) K-12 and Agricultural Education 7-12.
  • GCS 5 Compliance Commission Recommendations for Field Testing and Special Studies Appeals for the 2009-10 School Year The Board is requested to approve the Compliance Commission’s recommendations regarding appeals from LEAs to be excluded from specific field tests. Appeals for four schools in Beaufort County were submitted to the Committee and the Commission recommends that the SBE deny all four appeals.


  • GCS 6 Discussion of North Carolina’s Proposed New Accountability Model The Board will discuss and provide guidance to the Department regarding the draft proposal for a new accountability model to address both K-8 and high school accountability. Components of the proposed model include student performance, value-added performance for teachers, schools and districts, long-term growth, graduation rate, Future Ready Core, and postsecondary readiness. A two-page document is provided to guide discussion and is available upon request from this office.

Healthy, Responsible Students Committee


  • HRS 1 Revision to HRS-A-000 and Definitions of Reportable Acts The SBE will discuss the proposed revisions to HRS-A-000 and provide feedback. This policy has been revised to clarify and further define incidents/acts required by law to be reported to Law Enforcement and to the State Board of Education by the principal. The reporting requirement applies to acts committed by students, staff and non-students as long as the act occurs on school property. The major changes recommended are to incorporate the definitions within the policy and to change the conditions under which three of the acts are to be reported to law enforcement. Language was added to allow self-reporting of a criminal act by an employee and prohibits retaliation against an employee who reports an incident. The policy lists the following incidents to be reported to law enforcement: 1) Assault involving the use of a weapon, 2) Assault resulting in serious personal injury, 3) Kidnapping, 4) Possession of a controlled substance in violation of the law, 5) Possession of a firearm or powerful explosive, 6) Possession of a weapon, 7) Rape, 8. Sexual Assault, 9) Sexual Offense, 10) Taking indecent liberties with a minor. Other incidents required by SBE to be reported to law enforcement with principals discretions as noted in the definitions in the policy: 1) Assault on school officials, employees, and volunteers, 2) Death by other than natural causes 3) Robbery, 4) Robbery with a dangerous weapon, 5) Unlawful, underage sales, purchase, provision, possession, or consumption of alcoholic beverages, 6) Making bomb threats or engaging in bomb hoaxes, 7) Willfully burning a school building. Other minor language changes were adjusted in the policy. A copy of this policy is available upon request from this office.

21st Century Professionals Committee (1:30 PM)

Action and Discussion Agenda


  • TCP 1 Proposed Standards for the Evaluation of School Psychologists The recommendation is for the SBE to approve the proposed standards for the evaluation of school psychologists (aligned with the new teacher standards)  and that the job description be used as a professional standards support document. Upon SBE approval, work on the development and validation of a new evaluation instrument will begin. A copy of the job description is available upon request from this office.

Action on First Reading

  • TCP 2 2009 IHE Performance Report The request is for the SBE to approve the IHE Performance Reports on graduate and undergraduate teacher education programs so that they may be forwarded to the Joint Legislative Education Oversight Committee. A copy of the report will be distributed at the meeting.
  • TCP 3 Final Decision in Contested Cases: The State Board shall issue a Final Agency Decision in each of the contested cases. Closed Session Item.

-John R. Hall vs. SBE  John R. Hall filed a petition for a contested case to challenge DPI’s denial of his request for salary credit for non-teaching work experience. The Administrative Law Judge upheld the agency’s actions

-Kenneth H. Leftwich vs. June Atkinson, Superintendent of Public Instruction Kenneth H. Leftwich filed a petition for a contested case to challenge DPI’s revocation of Petitioner’s teaching license. The Administrative Law Judge upheld the agency’s action

Leadership for Innovation Committee (1:30 PM)

New Business

–       District and School Transformation Update – Low Performing High Schools

–       NCVPS/LEO Director’s Update

Thursday, October 1, 2009 (8:00 AM)

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

  • TCS 1 Approval of Grants The recommendation is for the SBE to approve the grant.

– Learn and Serve America Program – The purpose of the Learn and Serve America Program is to establish service learning programs for students from kindergarten to twelfth grade. Service-learning offers a unique opportunity for students to get involved with their communities in a tangible way by integrating service projects with classroom learning. The total amount of the federal Learn and Serve America grant awarded to North Carolina for 2009-2010 is $468,346. Twenty counties have applied for grants totaling $275,500. Wake County was not included in the list of applicants.


  • TCS 2 Establish Front-end Funding for Governor’s School The Governor’s School’s appropriations for FY 2009-2010 covers program costs for the summer of 2009 programs. Due to budget reductions there was no unexpended/carryover balance to cover start-up preparations costs for the summer of 2010. To ensure there is funding for the 2010 summer programs a proposal for a one-time non-recurring reduction to the Academically/Intellectually Gifted Student allotment is requested in the amount of approximately $80,500. The proposal is to reduce the AIG student allotment for all 115 LEAs by $700 to create the start-up pool. Allotments range from $28,171 in Tyrrell County to $6,629,538 in Wake. Also presented for discussion are procedures to administer the tuition portion of the program.

Contract Update

Contracts over $25,000 – 10 Proposals

Contracts under $25,000 –  5 Proposals

State Board of Education Meeting, (9:30 AM) Dr. Bill Harrison, Chairman

Call to Order,

Pledge of Allegiance

Approval of Minutes

Report on the North Carolina e-Learning Commission

– Lt. Governor Walter Dalton

Key Initiatives Reports and Discussion

-ACRE Report – Ms Angela Quick

-District and School Transformation Report – Dr. Pat Ashley

-CEDARS Report – Mr. Adam Levinson

Information Agenda

Globally Competitive Students

  • GCS 7 American Diploma Project (SDP) Algebra II Results for Spring 2009 and Discussion for 2009-10 The SBE members are asked to provide input regarding North Carolina’s continued involvement in the American Diploma Project. Staff will provide information on the status of this initiative. North Carolina is one of 13 states participating in this project with 17 LEAs submitting Algebra II test results for 2,551 students. North Carolina students obtained the highest average scale score compared to other Consortium states. This item is presented as information.

Leadership for Innovation

  • LFI 1 Formative Evaluation Report North Carolina Virtual Public School, Spring 2009 NCVPS has experienced some notable improvements from its inaugural year of operations. More teachers reported their students were learning more online compared to face-to-face instruction, the course content and assignments were sufficiently rigorous, clear and helpful and addressed students’ different levels of understanding, while students agreed that their courses were teaching them learning and innovation skills, developing their technology literacy and developing their information literacy. The biggest barrier to using NCVPS courses was a lack of self-directedness in young learners and that technical problems did affect student experiences with NCVPS. Credit recovery students were more likely to agree that the lack of technical expertise was a barrier than AP students, while AP students were more likely to have access to a computer away from school. The report also includes data on the quality of the courses, teachers and advisors.

Consent Agenda

Globally Competitive Students

  • GCS 8 Changes to the 2008-09 ABCs/AYP Results The recommendation is for the SBE to approve the changes to the 2008-09 ABCs/AYP Report. Changes in the AYP report were made for eight counties and 10 counties reported changes in the ABCs. No changes were reported for Wake.
  • GCS 9 Recommended Final Academic Achievement Standards (Cut Scores) and Achievement Level Descriptors for the NCEXTEND 1 Alternate Assessments in Reading Grades 3-8 and 10; Mathematics Grades 3-8 and 10; Science Grads 5, 8, and 10; and Writing Grade 10 The SBE is asked to approve the amendments to GCS-C-029 and the final academic achievement standards and achievement level descriptors of the NCEXTEND 1 alternate assessments (Edition 2) in the areas of Reading grades 3-8 and 10, Mathematics grades 3-8 and 10, Science grades 5, 8 and 10 and Writing grade 10. The policy is amended to reflect 1) the elimination of the Writing Assessment for Grades 4 and 7 effective 2008-09 and 2) the elimination of the Grade 3 Pretest in Reading and Mathematics effective 2009-2010. Cut scores and achievement level descriptors will be provided at the time of the meeting.
  • GCS 10 Report to the Joint Legislative Education Oversight Committee: Implementation of the ABCs and Statewide Consolidated Assistance Program The SBE is requested to approve the report. General Statute requires the SBE to submit a report to the JLEOC by October 15 on the continued implementation of the ABCs Plan. Information in the report includes an update of the thirteenth year of the ABCs results for schools, report on the statewide system of support, AYP results as required by NCLB, and schools identified as low-performing. The report also contains information as required in Section 7.6(b) of SL2006-66 which granted the SBE authority to use funds appropriated to the State Public School Fund for the Consolidated Assistance Program in support of the ongoing implementation of the ABCs.
  • GCS 11 Changes to SBE Policies Resulting from Actions of the NC General Assembly and US Department of Education The SBE should approve the amendments to, or deletion, as appropriate to the 18 policies as requested. Approval of the changes to APA policies will initiate the APA process. Effective with the 2009-10 school year, SB 202/SL 2009-451 eliminated funding for most state administered tests that are not currently required by federal law or as a condition of federal grants. The tests include Computer Skills, Chemistry EOC, Physics EOC, Reading and Mathematics Competency and Grade 3 Reading and Mathematics Pretests.

Healthy, Responsible Students

  • HRS 2 Care for School Children with Diabetes – Additional Requirements The SBE should adopt the additional requirements to meet the full guidelines for the care of school children with diabetes changed in SB 738.  The legislation requires boards of directors of charter schools to implement the guidelines adopted by the SBE for the development and implementation of individual diabetes care plans and to require local boards of education and boards of directors of charter schools to report annually to the SBE about their compliance with these guidelines. Funding in the amount of $50,000 has been awarded from the Blue Cross Blue Shield Foundation of NC for training of charter school personnel as well as LEA personnel regarding the development and implementation of diabetes care plans. 2009 training sessions are scheduled for October 9, October 20 and November 2. Documents included are Parental Request for Individual Diabetes Care Plan, Parent/Guardian Responsibilities for Diabetes Care Plan, Diabetes Care Plan Information Form, Quick Reference Plan for Student with Diabetes Form, School Responsibilities Diabetes Care Plan. Responsibilities of each school serving children with diabetes are: 1) Implementation of the Individual Diabetes Care Plan, 2) General and Intensive training, 3) Knowledge of student’s snack and meal schedule, 4) Provide immediate access to diabetes supplies, 5) Provide appropriate location for necessary procedures in self care and management, 6) Permit students to seek medical help, eat a snack and access water, test blood sugar levels, 7) Miss school without consequences and 8. Use the restroom when necessary.

21st Century Professionals

  • TCP 4 Annual Report on the Reasons Teachers Leave (Teacher Turnover Report) The recommendation is to approve the report. The 2008-09 State turnover average is 8.6 percent with 115 school systems reporting that 12,595 teachers of the 98,985 teachers employed left their systems for a system turnover rate of 12.72 percent. This represents a decrease in the turnover rate (13.85 percent) reported for the 2007-08 school year. The turnover percentage rate for Wake is 11.12 percent with a 10.48 percent five-year average. Of the 12,595 teachers report leaving, 4,478 had tenure. Of the 9,319 teachers in Wake County, 1,036 left the system, of which, 255 remained in Education, 377 left for reason beyond their control, and 149 left for reasons initiated by the LEA.

21st Century Systems

  • TCS 3 LEA-Wide Calendar Waiver Requests (weather-related) The recommendation is for the SBE to approve the various waiver requests allowing LEAs to vary from the August 25th beginning and June 10th ending dates. Eight counties have requested weather-related waivers based on the eligibility criteria of more than 8 missed instruction days in 4 of the last 10 years. The counties requesting waivers are: Alleghany, Ashe, Avery, Haywood, Madison, Mitchell, Watauga and Yancey. All requests are for an earlier beginning date, August 2 to August 19.

Committee Chair Reports-and Voting on Action Items Listed Above

Superintendent’s Report

-Dr. June Atkinson

Chairman’s Remarks-

-Dr. Harrison

Old Business

New Business


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