Preview of October State Board of Education Agenda

September 30-October 1, 2009

The following State Board of Education Committees will meet on Wednesday, September 30: Globally Competitive Students and Healthy, Responsible Students Committee (10:00 AM). The 21st Century Professionals Committee and the Leadership for Innovation Committee will meet at 1:30 PM. On Thursday, October 1, the Business/Finance and Advocacy Committee will meet at 8:00 AM prior to the State Board of Education meeting scheduled for 9:30 AM.

Wednesday, September 30, 2009 (10:00AM)

Globally Competitive Students (10:00 AM)

Action and Discussion

Action

  • GCS 1 Honors Course Policy Revisions The State Board of Education members are requested to review revisions of policy GCS-L-004 outlining standards and the formal review process for all courses eligible for honors weight. A copy of the policy is available upon request from this office.

·      GCS 2 High School Courses Taken in the Middle School: Considerations for English I The Board of Education members are requested to approve the expansion of the existing policy to include English I. DPI staff will share information with the Committee on expanding the current policy GCS-M-001 to allow middle school students to take and receive credit for high school English I. This item was discussed at the August meeting.

  • GCS 3 Supplemental Educational Services (SES) Evaluation Policy The SBE reviewed the proposed policy in August. The reauthorization of ESEA requires the State Education Agency (SEA) to develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved supplemental educational services (SES) providers. The SEA must establish procedures for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers. New language has been added to this policy in connection with the evaluation process and the removal list of provider’s process. New Language as follows: Evaluation results will be weighted for each criterion with student achievement at 50 percent, attendance at 25 percent, and parental satisfaction at 25 percent.  A provider must achieve a minimum rating of 75 percent to continue with a status of Good Standing.  The failure of a provider to achieve a minimum of 75 percent will result in a provider status of Probationary. The removal process states: A provider that receives two consecutive determinations of probationary status shall be recommended to the State Board of Education for removal. An appeal from a removal decision shall be submitted to the Office of Administrative Hearings pursuant to Chapter 150B of the General Statutes.

Action on First Reading

  • GCS 4 2009 Textbook Adoption and Textbook Commission Report Dr. Diane Frost, Chairperson of the North Carolina Textbook Commission will present a list of recommendations for textbooks to be adopted by the North Carolina State Board of Education.  The recommendations for the 2009 adoption of instructional materials are for the following curriculum areas: Mathematics Education 6-12, Second Language Education 6-12, English Language Development (ESL) K-12 and Agricultural Education 7-12.
  • GCS 5 Compliance Commission Recommendations for Field Testing and Special Studies Appeals for the 2009-10 School Year The Board is requested to approve the Compliance Commission’s recommendations regarding appeals from LEAs to be excluded from specific field tests. Appeals for four schools in Beaufort County were submitted to the Committee and the Commission recommends that the SBE deny all four appeals.

Discussion

  • GCS 6 Discussion of North Carolina’s Proposed New Accountability Model The Board will discuss and provide guidance to the Department regarding the draft proposal for a new accountability model to address both K-8 and high school accountability. Components of the proposed model include student performance, value-added performance for teachers, schools and districts, long-term growth, graduation rate, Future Ready Core, and postsecondary readiness. A two-page document is provided to guide discussion and is available upon request from this office.

Healthy, Responsible Students Committee

Discussion

  • HRS 1 Revision to HRS-A-000 and Definitions of Reportable Acts The SBE will discuss the proposed revisions to HRS-A-000 and provide feedback. This policy has been revised to clarify and further define incidents/acts required by law to be reported to Law Enforcement and to the State Board of Education by the principal. The reporting requirement applies to acts committed by students, staff and non-students as long as the act occurs on school property. The major changes recommended are to incorporate the definitions within the policy and to change the conditions under which three of the acts are to be reported to law enforcement. Language was added to allow self-reporting of a criminal act by an employee and prohibits retaliation against an employee who reports an incident. The policy lists the following incidents to be reported to law enforcement: 1) Assault involving the use of a weapon, 2) Assault resulting in serious personal injury, 3) Kidnapping, 4) Possession of a controlled substance in violation of the law, 5) Possession of a firearm or powerful explosive, 6) Possession of a weapon, 7) Rape, 8. Sexual Assault, 9) Sexual Offense, 10) Taking indecent liberties with a minor. Other incidents required by SBE to be reported to law enforcement with principals discretions as noted in the definitions in the policy: 1) Assault on school officials, employees, and volunteers, 2) Death by other than natural causes 3) Robbery, 4) Robbery with a dangerous weapon, 5) Unlawful, underage sales, purchase, provision, possession, or consumption of alcoholic beverages, 6) Making bomb threats or engaging in bomb hoaxes, 7) Willfully burning a school building. Other minor language changes were adjusted in the policy. A copy of this policy is available upon request from this office.

21st Century Professionals Committee (1:30 PM)

Action and Discussion Agenda

Action

  • TCP 1 Proposed Standards for the Evaluation of School Psychologists The recommendation is for the SBE to approve the proposed standards for the evaluation of school psychologists (aligned with the new teacher standards)  and that the job description be used as a professional standards support document. Upon SBE approval, work on the development and validation of a new evaluation instrument will begin. A copy of the job description is available upon request from this office.

Action on First Reading

  • TCP 2 2009 IHE Performance Report The request is for the SBE to approve the IHE Performance Reports on graduate and undergraduate teacher education programs so that they may be forwarded to the Joint Legislative Education Oversight Committee. A copy of the report will be distributed at the meeting.
  • TCP 3 Final Decision in Contested Cases: The State Board shall issue a Final Agency Decision in each of the contested cases. Closed Session Item.

-John R. Hall vs. SBE  John R. Hall filed a petition for a contested case to challenge DPI’s denial of his request for salary credit for non-teaching work experience. The Administrative Law Judge upheld the agency’s actions

-Kenneth H. Leftwich vs. June Atkinson, Superintendent of Public Instruction Kenneth H. Leftwich filed a petition for a contested case to challenge DPI’s revocation of Petitioner’s teaching license. The Administrative Law Judge upheld the agency’s action

Leadership for Innovation Committee (1:30 PM)

New Business

–       District and School Transformation Update – Low Performing High Schools

–       NCVPS/LEO Director’s Update

Thursday, October 1, 2009 (8:00 AM)

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

  • TCS 1 Approval of Grants The recommendation is for the SBE to approve the grant.

– Learn and Serve America Program – The purpose of the Learn and Serve America Program is to establish service learning programs for students from kindergarten to twelfth grade. Service-learning offers a unique opportunity for students to get involved with their communities in a tangible way by integrating service projects with classroom learning. The total amount of the federal Learn and Serve America grant awarded to North Carolina for 2009-2010 is $468,346. Twenty counties have applied for grants totaling $275,500. Wake County was not included in the list of applicants.

Discussion

  • TCS 2 Establish Front-end Funding for Governor’s School The Governor’s School’s appropriations for FY 2009-2010 covers program costs for the summer of 2009 programs. Due to budget reductions there was no unexpended/carryover balance to cover start-up preparations costs for the summer of 2010. To ensure there is funding for the 2010 summer programs a proposal for a one-time non-recurring reduction to the Academically/Intellectually Gifted Student allotment is requested in the amount of approximately $80,500. The proposal is to reduce the AIG student allotment for all 115 LEAs by $700 to create the start-up pool. Allotments range from $28,171 in Tyrrell County to $6,629,538 in Wake. Also presented for discussion are procedures to administer the tuition portion of the program.

Contract Update

Contracts over $25,000 – 10 Proposals

Contracts under $25,000 –  5 Proposals

State Board of Education Meeting, (9:30 AM) Dr. Bill Harrison, Chairman

Call to Order,

Pledge of Allegiance

Approval of Minutes

Report on the North Carolina e-Learning Commission

– Lt. Governor Walter Dalton

Key Initiatives Reports and Discussion

-ACRE Report – Ms Angela Quick

-District and School Transformation Report – Dr. Pat Ashley

-CEDARS Report – Mr. Adam Levinson

Information Agenda

Globally Competitive Students

  • GCS 7 American Diploma Project (SDP) Algebra II Results for Spring 2009 and Discussion for 2009-10 The SBE members are asked to provide input regarding North Carolina’s continued involvement in the American Diploma Project. Staff will provide information on the status of this initiative. North Carolina is one of 13 states participating in this project with 17 LEAs submitting Algebra II test results for 2,551 students. North Carolina students obtained the highest average scale score compared to other Consortium states. This item is presented as information.

Leadership for Innovation

  • LFI 1 Formative Evaluation Report North Carolina Virtual Public School, Spring 2009 NCVPS has experienced some notable improvements from its inaugural year of operations. More teachers reported their students were learning more online compared to face-to-face instruction, the course content and assignments were sufficiently rigorous, clear and helpful and addressed students’ different levels of understanding, while students agreed that their courses were teaching them learning and innovation skills, developing their technology literacy and developing their information literacy. The biggest barrier to using NCVPS courses was a lack of self-directedness in young learners and that technical problems did affect student experiences with NCVPS. Credit recovery students were more likely to agree that the lack of technical expertise was a barrier than AP students, while AP students were more likely to have access to a computer away from school. The report also includes data on the quality of the courses, teachers and advisors.

Consent Agenda

Globally Competitive Students

  • GCS 8 Changes to the 2008-09 ABCs/AYP Results The recommendation is for the SBE to approve the changes to the 2008-09 ABCs/AYP Report. Changes in the AYP report were made for eight counties and 10 counties reported changes in the ABCs. No changes were reported for Wake.
  • GCS 9 Recommended Final Academic Achievement Standards (Cut Scores) and Achievement Level Descriptors for the NCEXTEND 1 Alternate Assessments in Reading Grades 3-8 and 10; Mathematics Grades 3-8 and 10; Science Grads 5, 8, and 10; and Writing Grade 10 The SBE is asked to approve the amendments to GCS-C-029 and the final academic achievement standards and achievement level descriptors of the NCEXTEND 1 alternate assessments (Edition 2) in the areas of Reading grades 3-8 and 10, Mathematics grades 3-8 and 10, Science grades 5, 8 and 10 and Writing grade 10. The policy is amended to reflect 1) the elimination of the Writing Assessment for Grades 4 and 7 effective 2008-09 and 2) the elimination of the Grade 3 Pretest in Reading and Mathematics effective 2009-2010. Cut scores and achievement level descriptors will be provided at the time of the meeting.
  • GCS 10 Report to the Joint Legislative Education Oversight Committee: Implementation of the ABCs and Statewide Consolidated Assistance Program The SBE is requested to approve the report. General Statute requires the SBE to submit a report to the JLEOC by October 15 on the continued implementation of the ABCs Plan. Information in the report includes an update of the thirteenth year of the ABCs results for schools, report on the statewide system of support, AYP results as required by NCLB, and schools identified as low-performing. The report also contains information as required in Section 7.6(b) of SL2006-66 which granted the SBE authority to use funds appropriated to the State Public School Fund for the Consolidated Assistance Program in support of the ongoing implementation of the ABCs.
  • GCS 11 Changes to SBE Policies Resulting from Actions of the NC General Assembly and US Department of Education The SBE should approve the amendments to, or deletion, as appropriate to the 18 policies as requested. Approval of the changes to APA policies will initiate the APA process. Effective with the 2009-10 school year, SB 202/SL 2009-451 eliminated funding for most state administered tests that are not currently required by federal law or as a condition of federal grants. The tests include Computer Skills, Chemistry EOC, Physics EOC, Reading and Mathematics Competency and Grade 3 Reading and Mathematics Pretests.

Healthy, Responsible Students

  • HRS 2 Care for School Children with Diabetes – Additional Requirements The SBE should adopt the additional requirements to meet the full guidelines for the care of school children with diabetes changed in SB 738.  The legislation requires boards of directors of charter schools to implement the guidelines adopted by the SBE for the development and implementation of individual diabetes care plans and to require local boards of education and boards of directors of charter schools to report annually to the SBE about their compliance with these guidelines. Funding in the amount of $50,000 has been awarded from the Blue Cross Blue Shield Foundation of NC for training of charter school personnel as well as LEA personnel regarding the development and implementation of diabetes care plans. 2009 training sessions are scheduled for October 9, October 20 and November 2. Documents included are Parental Request for Individual Diabetes Care Plan, Parent/Guardian Responsibilities for Diabetes Care Plan, Diabetes Care Plan Information Form, Quick Reference Plan for Student with Diabetes Form, School Responsibilities Diabetes Care Plan. Responsibilities of each school serving children with diabetes are: 1) Implementation of the Individual Diabetes Care Plan, 2) General and Intensive training, 3) Knowledge of student’s snack and meal schedule, 4) Provide immediate access to diabetes supplies, 5) Provide appropriate location for necessary procedures in self care and management, 6) Permit students to seek medical help, eat a snack and access water, test blood sugar levels, 7) Miss school without consequences and 8. Use the restroom when necessary.

21st Century Professionals

  • TCP 4 Annual Report on the Reasons Teachers Leave (Teacher Turnover Report) The recommendation is to approve the report. The 2008-09 State turnover average is 8.6 percent with 115 school systems reporting that 12,595 teachers of the 98,985 teachers employed left their systems for a system turnover rate of 12.72 percent. This represents a decrease in the turnover rate (13.85 percent) reported for the 2007-08 school year. The turnover percentage rate for Wake is 11.12 percent with a 10.48 percent five-year average. Of the 12,595 teachers report leaving, 4,478 had tenure. Of the 9,319 teachers in Wake County, 1,036 left the system, of which, 255 remained in Education, 377 left for reason beyond their control, and 149 left for reasons initiated by the LEA.

21st Century Systems

  • TCS 3 LEA-Wide Calendar Waiver Requests (weather-related) The recommendation is for the SBE to approve the various waiver requests allowing LEAs to vary from the August 25th beginning and June 10th ending dates. Eight counties have requested weather-related waivers based on the eligibility criteria of more than 8 missed instruction days in 4 of the last 10 years. The counties requesting waivers are: Alleghany, Ashe, Avery, Haywood, Madison, Mitchell, Watauga and Yancey. All requests are for an earlier beginning date, August 2 to August 19.

Committee Chair Reports-and Voting on Action Items Listed Above

Superintendent’s Report

-Dr. June Atkinson

Chairman’s Remarks-

-Dr. Harrison

Old Business

New Business

Adjourn

Education Oversight: Draft Calender

2009-2010 Joint Legislative

Education Oversight Committee

Senator Anthony E. Foriest – Co-Chair

Representative Douglas Yongue –Co-Chair

Draft

CALENDAR

1:00 –4:00 Tuesday, October 13, 2009

9:00 –12:00  Wednesday, October 14, 2009

1:00 – 4:00 Monday, November 9, 2009

9:00 – 12:00   Tuesday, November 10, 2009

December 8/9  Tentative

January No Meetings

1:00 – 4:00      Tuesday, February 9, 2010

9:00 – 12:00    Wednesday, February 10, 2010

1:00 – 4:00 Tuesday, March 9, 2010

9:00 – 12:00 Wednesday, March 10, 2010

1:00 – 4:00      Tuesday, April 13, 2010

9:00 – 12:00    Wednesday, April 14, 2010

May    One Day  TBD

Summary of September State Board of Education Agenda

September 2-3, 2009

The following State Board of Education Committees met on Wednesday, September 2: Business/Finance and Advocacy Committee (8:00 AM), Globally Competitive Students (10:00 AM), Healthy, Responsible Students Committee (10:00 AM), Leadership for Innovation Committee (1:45 PM), and the 21st Century Professionals Committee (1:45 PM). The State Board of Education met on Thursday, September 3.

Access to the Executive Summaries and backup documents from the meeting are on the SBE website: http://www.dpi.state.nc.us/stateboard/meetings/

Wednesday, September 2, 2009 (8:00AM)

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

  • TCS 1 Approval of Grants Approved the grants.

-21st Century Community Learning Centers The purpose of the program is to create community learning centers that provide academic enrichment opportunities for children. The Programs serve students who attend high-poverty, or low-performing schools, and who are academically at-risk and scoring at Levels I and Level II. There were 60 proposals received for the $7,134,842. Thirty proposals were recommended for funding for this amount. Recommended for approval, in Wake County, is the community-based organization ACE. They have requested $250,000 to fund programs at Rhema Academy, Walnut Terrace Community Center, Nehemiah Schools of Technology & Entrepreneurship, and Big Brothers and Sisters of the Triangle.

Committee Meeting: After a brief explanation of selection process, Board members had questions concerning the effectiveness of the programs and the impact they had on student achievement. Staff reported there was extensive data on the academic performance and student attitudes toward learning that would be provided upon request. There was concern that the funds had not been distributed at the start of the school year due to the fact that the State Budget had not been signed. There was a brief explanation regarding the evaluation of the programs and the actions taken for ineffective programs. Board members requested further information on the recipients who received the larger grants and how they were using the funding.

-NCLB Enhancing Education through Technology Continuation Grant Awards-IMPACT II, IMPACT III, AND IMPACT IV AWARDS The IMPACT Model School Grants are awarded to 31 schools (12 LEAs) in North Carolina to provide the necessary personnel, resources, access, professional development and student instruction to produce technologically literate students by the eighth grade and have a significant impact on the academic achievement of the school’s student population. The total amount of the grants awarded is: $13,123,434 ranging from $92,637 to $1,576,000. Wake County Schools did not receive any funding from this grant.

Committee Meeting: A brief explanation of the grant was presented. There was no further discussion.

  • TCS 2 Requests for Waiver of the Repayment Obligation of the National Board Certification Participation Fee Approved the recommendation of the appeals panel to deny all 20 requests. An appeals panel considered the appeals of teachers who did not complete or attempt the National Board Certification process. Closed Session Item.

Committee Meeting: There was no further discussion on this item. Board members serving on the appeals panel indicated a great deal of time was spent reviewing each individual case prior to making their recommendations.

  • TCS 3 Governor’s School Board of Governors Approved the appointment of Reginald Mathis to a three-year term as a representative for District 2. Mr. Mathis would be selected as a lay person on the Board of Governors. The previous representative’s term expired on June 20, 2009. A copy of the current membership roster is available upon request from this office.

Committee Meeting: Dr. Watson presented this item. There was no further discussion.

Late Item

Moved to Action on First Reading

  • TCS 4 Educational Value Added Assessment System (EVAAS) Teacher Module  Policy Modification Approved the modification of the policy (TCS-C-021) to remove the restrictions to use this data as part of summative teacher evaluations. In Section .001 Appropriate Use of EVAAS reports, the policy has been modified to read: The “teacher effects’ described in EVAAS reports are estimates of the effect of a teacher’s performance on student achievement and, if used as a part of a teacher’s comprehensive evaluation, any EVAAS report should include, at the minimum, an average of three (3) years of teacher specific data. Furthermore, to assure appropriate use of the EVAAS reports, the State Board of Education recommends that teachers, principals, and superintendents receive appropriate professional development regarding analyzing EVAAS report data. That training should include explanations how the EVAAS report maybe used to: 1) Allow a teacher or appropriate supervisors to identify strengths/weaknesses for the purpose of professional development; or etc…… The section referring to the use of the EVAAS reports has been deleted.

Committee Meeting: A brief explanation of the change was presented. The policy was modified to indicate the information should be used for the purpose of helping the teacher to better help the student. There was no further discussion.

Contract Update

Contracts over $25,000 – 16 Proposals

Contracts under $25,000 – 2 Proposals

New Business

Communications Update Ms. Jeter presented the communication activities from the month of August which included weekly meetings with Emergency Management Team to discuss H1N1 flu concerns, continued work on School Report Cards and work on a new Internet website for DPI. A workshop was held for DPI staff on open meeting procedures and record management including e-mails.

Budget Update- Members from the Financial Services Department, Becky McConkey, Paul LeSieur, and Ben Matthews were each given a few minutes to recap their activities involved in closing out the 2008-2009 school year and the start-up of the 2009-2010 school year.

Globally Competitive Students (10:00 AM)

Action and Discussion

Action

  • GCS 1 High School Courses Taken in the Middle School: Considerations for English I On Hold the expansion of the existing policy to include English I. DPI staff will share information with the Committee on expanding the current policy GCS-M-001 to allow middle school students to take and receive credit for high school English I.

Committee Meeting: Several Board members still had concerns regarding the possibility of students not taking an English course for one year in high school and the possible affect on AYP for the high school if two-thirds of the courses were taken in middle school. Also, there was still a concern with the language in the policy, the feeling that the policy did not clearly indicate if LEAs had a choice in providing access for middle school students to take high school courses and the language did not cover the possibility of students not having four years of English in high school. Staff spoke in support of the change stating it offered students more opportunities and would in all likelihood only affect a small percentage of students. Although there was no data provided on how many students this would impact. Board member, Tricia Willoughby, also spoke in support of this option.

  • GCS 2 K-12 Mathematics, English 10, Occupational Course of Study, and K-12 Information and Technology Essential Standards Approved the new Essential Standards for K-12 Mathematics, English 10, Occupational Course of Study, and K-12 Information Technology and deletion of policy GCS-F-006 The policy is not needed because the North Carolina Standard Course of Study for Computer and Technology Skills and the Information Skills courses have been merged. The State Board is also being asked to accept the technical changes to policies GCS-F-002 and GCS-F-004. The essential standards are the result of analysis of current research, national and international standards, as well as business and labor market standards. Essential Standards are presented by content area and grade level with clarifying objectives. A draft of these standards can be found at:

http://www.ncpublicschools.org/acre/standards/.

Committee Meeting: Staff reported that 15,000 responses were received regarding the standards and all were very supportive.

Action on First Reading

  • GCS 3 Approval of Providers for Supplemental Educational Services for 2009-10 Approved the proposed list of 155 SES providers from the 166 applicants. District 3 (Wake) has 25 SES recommended providers. In addition, there are 20 providers from LEAs. A review team made up of NCDPI consultants reviewed the applications and agreed on the SES providers (that met all required components of the application) be recommended for approval

Committee Meeting: Staff presented a brief overview of the list of providers while incorporating the changes made to the SES evaluation policy.

Moved to Action on First Reading

  • GCS 7 Changes to Policy Delineating the Components of the ABCs Accountability Program for the 2009-10 School Year Approved the amendments to GCS-C-20. To comply with Senate Bill 202, the NCDPI requests that the Competency Tests in Reading and Mathematics, the End-of-Course Tests in Chemistry and Physics, and the Computer Skills Tests be removed from the testing and accountability program effective with the 2009-2010 school year. This will remove Chemistry, Physics, and Computer Skills from the ABCs performance composite calculations. In addition, NCDPI requests that the NCCLAS Alternate Assessments be removed from the testing and accountability program as requested by the USED. This will remove NCCLAS Alternate Assessments in Science Grades 5 and 8, Algebra II, Biology, Chemistry, Civics and Economics, Geometry, Physical Science, Physics, and U.S. History from ABCs performance composite calculations. NCCLAS Alternate Assessments in Reading Grades 3-8, Mathematics Grades 3-8, Algebra I, English I, Writing Grade 10 will be removed from ABCs performance composite calculations and AYP results. Reference to the High School Comprehensive Test of Mathematics is also removed. Included in this section is a letter dated, August 12, 2009 from USED. It outlines the deficiencies in the NC Standards and Assessment program with respect to the federal standards (ESEA). It specifically states that NCEXTEND1 and 2, EOG as well as the other alternate assessments do not meet federal law. The NC Standards and Assessment system cannot be approved without further evidence of compliance. Unless NC can provide evidence of comparability of NCCLAS to general assessment NC cannot use NCCLAS in 2009-2010. There are additional requirements necessary for USED to give full approval and NC is requested to comply by September 28, 2009.  A copy of this policy and USED letter are available upon request from this office.

Committee Meeting: Dr. Fabrizio reviewed the actions taken by the General Assembly regarding testing and commented on the letter received from the USED and their concerns regarding the use of our alternate assessments. He said NC would no longer be using NCCLAS Alternate Assessments as requested by the USED. No further discussion was held.

Late Item

Moved to Action on First Reading

  • GCS 8 Changes and Clarification to Policy GCSA-012: Annual Measurable Achievement Objectives for NCLB Title III. Approved the transition to a new ELP    test during the 2008-09 school year, North Carolina’s Title III Annual Measurable Achievement Objective (AMAO) criteria and target need further revisions. Students who attain English language proficiency on the ACCESS for ELLs will exit LEP identification. Taking action at this time will allow for effective parent communication and appropriate student placement. (AMAO2) Effective with the 2008-09 school year and beyond, student must meet the Comprehensive Objective Composite as set by the state.  The COC  defines the attainment of English language proficiency by the student reaching an overall composite score of 4.8 with at least a 4.0 on the reading subtest and at least a 4.0 on the writing subtest on the state’s annual English language proficiency test.

Sanctions for AMAOs Not Met:

In accordance with Section 3122(b)(2) of NCLB, the State Board of Education shall determine whether a Title III subgrantee has failed to meet one or more of the AMAOs.

If the Title III subgrantee has failed to make progress toward meeting the same AMAO for two consecutive years, the State Board of Education shall require the Title III subgrantee to develop an improvement plan that specifically addresses the factors that prevented the Title III subgrantee from achieving such AMAO and ensures it meets such AMAO.

If the TitleIII subgrantee has failed to meet the same AMAO for four consecutive years, the SBE shall require the Title III subgrantee to modify its curriculum, program, or method of instruction.

Committee Meeting: Dr. Fabrizio presented an overview of this item.

Discussion

  • GCS 4 Supplemental Educational Services (SES) Evaluation Policy The SBE discussed the proposed policy in August. The reauthorization of ESEA requires the State Education Agency (SEA) to develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved supplemental educational services (SES) providers. The SEA must establish procedures for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers. New language has been added to this policy in connection with the evaluation process and the removal list of providers process. New Language as follows: Evaluation results will be weighted for each criterion with student achievement at 50 percent, attendance at 25 percent, and parental satisfaction at 25 percent.  A provider must achieve a minimum rating of 75 percent to continue with a status of Good Standing.  The failure of a provider to achieve a minimum of 75 percent will result in a provider status of Probationary. The removal process states: A provider that receives two consecutive determinations of probationary status shall be recommended to the State Board of Education for removal. An appeal from a removal decision shall be submitted to the Office of Administrative Hearings pursuant to Chapter 150B of the General Statutes.

Committee Meeting: Staff indicated changes have been made to the application process as well as to the development of an evaluation process. Some of the changes include the addition that providers must provide at least 30 minutes of instruction per session to students and must achieve a minimum rating of 75 percent to continue with a status of Good Standing. In accordance with federal law a provider must have a two-year probationary period before a removal process may be considered. Providers benefits range from $800-$1,500 per student. The program spent $13 million last year. There are approximately 400 schools statewide that will require the services of SES providers this year.

  • GCS 5 Honors Course Policy Revisions The State Board of Education members are requested to review revisions of policy GCS-L-004 outlining standards and the formal review process for all courses eligible for honors weight. A copy of the policy is available upon request from this office.

Committee Meeting: A brief overview of the revisions was presented. There was no further discussion.

  • GCS 6 Healthy Youth Act Implementation State Board of Education members reviewed the implementation plan for instructional support to LEAs in response to the passage of the Healthy Youth Act to ensure that local school districts, schools and health educators are appropriately prepared to deliver reproductive health and safety education as mandated through this Act by the General Assembly. An essential element of this plan is the creation of a group of key DPI and statewide partners/ stakeholders that will advise and work in partnership with the Healthy Schools Section at DPI, in preparation for the 2010-2011 school year when the new law is to be implemented. The objectives of the group are as follows: 1) Work with stakeholders to develop and implement a communication plan for the revised reproductive health and safety curriculum, 2) Provide technical assistance to LEAs on implementation of the revised curriculum, 3) Identify age-appropriate materials, scientifically –based and medically accurate for instruction, identify and support professional development for those teaching the revised curriculum, and 4) Identify local resources to promote parent/community support including material review and consent form processes.  In accordance with the legislation G.S. 115C-81 has been amended. A copy of the policy is available upon request from this office.

Committee Meeting: Information was presented to the Board on the upcoming activities of the Committee in connection with the requirements of this legislation. Staff has been requested to provide the Board with a list of committee members. It was suggested the legislators who sponsored this bill be invited to join the committee. Funding will be provided from a CDC Grant as there was no funding provided in the legislation.

Healthy, Responsible Students Committee

Action on First Reading

  • HRS 1 Schools At-Risk of Being Labeled Persistently Dangerous Approved placing Longview School (Wake County) and Metro School (Charlotte-Mecklenburg) on probationary status and that the Program Monitoring and Exceptional Children Division monitor the schools during the 2009-2010 school year. These schools were reported to have 0.5 or more violent criminal offenses per 100 students during each of the two most recent school years and are at-risk of being labeled “Persistently Dangerous”.

Committee Meeting: The Committee members discussed the unique population of these schools as DPI staff strongly recommended they should not be labeled as “persistently dangerous.” After visiting Longview DPI staff found the Longview staff to be very much aware of their students and that policies were in place to protect students and teachers. They felt that the word monitoring was inappropriate in this circumstance and the word support would be a better choice. Dr. Harrison spoke in support of the administration and staff and noted that because of the small student population assigned to these schools even one incident can have a major impact and create an unfair situation. It was suggested the policy be revisited to address the issues of schools with a student population of less than 300 and specialty schools (alternative). Dr. Garland indicated that the work on the definitions for those offenses listed as violent incidents was also underway. Staff at DPI is working on changes to the offenses that are defined as violent. Dr. Atkinson indicated she would notify these schools by letter that they will not be labeled “persistently dangerous”.

Leadership for Innovation Committee (1:45 PM)

New Business

– District and School Transformation Districts 2008-09 Performance

21st Century Professionals Committee (1:45 PM)

Action and Discussion Agenda

Action

  • TCP 1 Addition of Elementary (K-6) Content Area Concentrations as License Areas Pulled from the agenda. The Board did not approve the addition by the SBE the addition of the elementary (K-6) content area concentrations as license areas (English, Math, Science, and Social Studies) based on the completion of 18 semester hours of graduate coursework that will be offered by approved NC universities.

Committee Meeting: The suggestion was to add new language as follows: coursework completed through a regionally accredited college or university. The changes were made, but the item was pulled from the Thursday agenda. It will be presented at a future Board meeting.

  • TCP 2 Proposed Qualifying Score for the Revised School Leaders Licensure Assessment School Leadership Series Approved a qualifying scaled score of 163 for the revised SLLA School Leadership Series as the equivalent of the current score of 155. The revised SLLA test will be administered in September 2009. Upon the Board’s approval of the recommended score, and during the interim of implementation of revised IHE approved programs, policy will be developed to align licensure requirements for out-of-state and in-state School Executive applicants. This item will become effective upon Board approval.

Committee Meeting: No further discussion was held.

  • TCP 3 Clarification of the Effective Date of the Adjusted Praxis II Score for Physical Education Approved the adjusted the required passing score for the Physical Education Praxis II test from 158 to 152, originally approved in May. An effective date of July 1, 2008, forward was established. The Board is requested to establish an effective date of May 6, 2009, with the clarification that applicants for a physical education license with a score of 152 or higher on the required Praxis II exam for Physical Education will be deemed to have satisfied the testing requirement regardless of when the test was taken.  The proposal will become effective upon Board approval.

Committee Meeting: No further discussion was held.

Action on First Reading

  • TCP 4 Final Decision in Contested Cases: Approved. The State Board shall issue a Final Agency Decision in each of the contested cases. Closed Session Item.

-Courtney M. Sears vs. DPI The Board adopted the Final Decision presented by staff. Courtney M. Sears filed a petition for a contested case to challenge DPI’s denial of Petitioner’s request for Graduate Pay. The Administrative Law Judge granted Petitioner’s request. And the State Board voted to Reverse the decision of the Administrative Law Judge.

-John David Erwin vs. NC-DPI The Board adopted the Final Decision presented by staff. John David Erwin filed a petition for a contested case to challenge DPI’s denial of credit for non-teaching work experience. The Administrative Law Judge upheld the agency’s action.

-Jennifer Satinsky vs. NC-SBE The Board adopted the Final Decision presented by staff. Jennifer Satinsky filed a petition for a contested case to challenge DPI’s denial of Petitioner’s request for a waiver to repay the NBPTS participation fee. The Administrative Law Judge upheld the agency’s action.

-Allen M. Coyle vs. NC-SBE The Board adopted the Final Decision presented by staff. Allen M Coyle filed a petition for a contested case to challenge DPI’s denial of Petitioner’s request for waiver to repay the NBPTS participation fee. The Administrative Law Judge upheld the agency’s action.

  • TCP 5 Recommendations for the Advisory Board on Requests for Exceptions from Teacher Licensing Requirements Approved the requests as presented. A panel chaired by a member of the State Board reviews the requests by individuals who have not met licensing requirements due to extenuating circumstances. They may request an exception from the requirement or an extension of time. Closed Session Item.

Discussion

  • TCP 6 Proposed Standards for the Evaluation of School Psychologists New standards for the evaluation of school psychologists, aligned with the new teacher standards, have been developed and are presented for discussion. Upon SBE approval, work on the development and validation of a new instrument will begin. Staff is also recommending that the job description be used as professional standards support document.

Committee Meeting: A brief overview was presented. This item will be presented for Action in October.

  • TCP 7 Annual Report on the Reasons Teachers Leave (Teacher Turnover Report) The Teacher Turnover Report for 2008-09 is presented for discussion. The 2008-09 State turnover average is 8.6 percent with 115 school systems reporting that 12,595 teachers of the 98,985 teachers employed left their systems for a system turnover rate of 12.72 percent. This represents a decrease in the turnover rate (13.85 percent) reported for the 2007-08 school year. The turnover percentage rate for Wake is 11.12 percent with a 10.48 percent five-year average. Of the 12,595 teachers report leaving, 4,478 had tenure. Of the 9,319 teachers in Wake County, 1,036 left the system, of which, 255 remained in Education, 377 left for reason beyond their control, and 149 left for reasons initiated by the LEA.

Committee Meeting: Several highlights from the report were presented. The National teacher turnover rate stands at 16.8 percent with the largest numbers in the content areas of Math, Science, and Exceptional Children. In the State, there were 39 LEAs that recorded a decrease in their turnover rate while 14 LEAs had an increase. The five-year average statewide is 12.87 percent with 62 LEAs reporting below the average. Jones County reported the highest turnover rate at 25.69 percent, while Camden County reported the lowest at 0.75 percent.

New Business

  • Licensure Operational Update Dr. Williams, from McRel, presented information regarding the RFP developed around the new teacher evaluation instrument. The grant is part of the competitive funds (ARRA) from the USED in the Race for the Top. The amount of the grant proposal is $6 Million ($1.2million for five years) and will include ten years of data. The topic will be “How well are teachers and principals rated and then compare it to student achievement.” The grant will be submitted by October 1 with a beginning date of July 1.

4:30 Closed Session and Adjourn

Thursday, September 3, 2009 (8:30 AM)

State Board of Education Meeting, Dr. Bill Harrison, Chairman

Call to Order,

Pledge of Allegiance

Approval of Minutes

Special Recognition-New State Board of Education Advisors

-Dr. Jack Hoke, Alexander County, Superintendent Advisor

-Mr. Vann Pennell, Wachovia North Carolina Principal of the Year Advisory

Information Agenda

Leadership for Innovation

  • LFI 1 Data from Turnaround Schools The 2008-09 results for Turnaround Schools will be presented as information. Eighty-seven of the 103 schools (23 high schools from urban areas) served in Turnaround improved their performance composites when compared to the previous year’s scores, with 29 schools improving more than 10 points. Thirty schools achieved performance composites above 60 percent, which allows them to move into Self-Directed Turnaround Status. The remaining composite scores ranged from below 60 percent down to 27.9 percent (Northampton High-West). Thirty-seven schools were included in the middle schools transformation program and of those schools, four increased above 60 percent while the other 33 remained below. Of the other 33 schools (20 middle schools from urban areas) all but three showed an increase in the performance composite over 2007-2008 scores. Wake County did not have any high schools or middle schools included in the District and School Transformation program.

Board Meeting: Pat Ashley reviewed the work with the Turnaround schools. She also presented a revised plan for serving schools. They would monitor and meet periodically with the schools that were above 60-70 percent proficient. They would then provide support for schools falling below 60 percent; a coach and curriculum coaches for the major subject areas. They would then customize support of the lowest schools identified as ones who are below 60 percent and not showing any growth. She discussed the middle schools and though only 4 of the 37 had exceeded 60 percent of students making performance composite the team had only been working with the middle schools for one year. They expect to see more results by the end of 2009-2010.

  • LFI 2 Plan for Statewide Assistance for Schools Since 2006 the Department has been responding to a directive from Judge Manning and the Governor’s Office to provide services to high schools with performance composites under 60. Staff from the District and School Transformation Division have been working with high schools in Turnaround Status.

Board Meeting: Dr. Garland discussed the work with Halifax that was required by Judge Manning. She also mentioned the other 5 districts who are receiving significant assistance, Bertie, Hertford, Lexington, Richmond and Columbus. There are 75 low-performing schools targeted for support. These schools are below 50 percent in performance composite. Many of these schools are already in the districts being served above. They are using the Cambridge Model to provide comprehensive training. They have hired 7 individuals to work in the various regions of the state with the low-performing schools.  In addition, there are 68 elementary schools under 50 percent, some showing growth and others who are not. They plan to expand the model to these schools who may not be on the list for assistance. Reading appears to be the major issue with these schools and they plan to provided services as needed. They plan to use Title I funds to support their efforts.

Superintendent’s Report

Dr. June Atkinson-reviewed a two-page handout of her activities. Project Brite IDEA 2, NC Graduation Summit, scheduled for October 22 at NCSU McKimmon Center, her monthly webinars with Superintendents to discuss SBE work plan and goals. She is also planning a virtual statewide meeting with principals to share information and her briefings with RESA and Association leaders. She also talked about her travels across the State. Dr. Atkinson referenced letters that were sent to Secretary Arne Duncan at USED about the Race To the Top and the charter school cap in NC along with issues regarding the State Fiscal Stabilization fund requirements as it relates to teacher evaluation systems’ indicators, collection of data, standards and assessments and support for struggling schools.

Chairman’s Remarks-Dr. Harrison

Update on the Framework for Change Dr. Garland updated the Board on the formation of a Curriculum Advisory Council to review the work on the Essential Standards and curriculum changes. The group is comprised of individuals from each of the regions of the State and they will be used to look at what DPI is doing with Framework for Change and review and comment. The staff is working on tool kits for the Essential Standards for teachers. Due to funding constraints DPI has delayed the work on the Benchmark Tools they had planned to make available to schools. At the October board meeting the Board will be updated on the feedback on the instructional model that they have received to date. The writing instruction pilot for the electronic repository is being expanded to 40 LEAs in 2009-2010 in grades 4 and 7. Once they see how the expansion goes they may expand to all grades.

Halifax County Update Dr. Garland reviewed the work that is happening in Halifax. She mentioned the Superintendent has left to take a job with Chicago School System, but they hope to have an interim Superintendent soon. They have a full team working in Halifax.

Legislative Update Chris Minard briefly reviewed the ratified education bills and education special provisions as well as bills still alive for the legislative short session. She also provided the Board with a chronological list of their legislative reporting requirements.

Polices TCS-C-011 and TCS-C-013 APPROVED policy changes. Dr. Harrison presented these policies to the board for approval of the changes. These two policies were changed when Governor Perdue decided to appoint Bill Harrison CEO of DPI and Chairman of the SBE. The policies had to be revised based on the recent court ruling putting June Atkinson in charge of DPI. There was no discussion.

Old Business

New Business Dr. Harrison discussed changes to the SBE committees and schedule. They will continue to meet Wednesday and Thursday, but they will be combining Healthy Responsible Students with Globally Competitive Students Committee and the 21st Century Professionals Committee with the Leadership for Innovation. The other committees will not change right now. This will be done so all committees can meet separately and board members can attend all meetings. The Blue Ribbon Task Force on Charter Schools report will be reviewed. Dr Harrison announced the formation of an AD Hoc Committee to review charter school policies and other issues related to charter schools. There seems to be a concern that there are older charters schools who may not be performing well and there may be newer innovative ones who could be approved. The 100 charter school cap would be the primary reason for looking at ways to give approvals to new innovative charter school applications based on the fact that there are no slots available, presently. Dr. Harrison talked about the Race To the Top funding and efforts to secure some funds for NC. During the State Board of Education’s two-day retreat, six goals were set for students and teachers. The Board wants every student prepared for global competition, student progress measured in a way that alerts teachers to problems so they can adjust the way they teach, every “learning environment” to be inviting, respectful supportive, inclusive and flexible, school leaders who create a culture that embraces change and continuous improvement and financial planning and budgeting aligned with maximizing student achievement. Whether the state is making progress will be measured by the percentage of students passing Algebra II, the graduation rate, percentage of students passing math and reading, taking Advanced Placement courses and scoring at least 3 out of 5, completing graduation projects and completing advanced courses in career technology, arts or other fields of study. The Board will also look at how many schools are “low-performing.”

Adjourn

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