Preview of June State Board of Education Agenda

June 3-4, 2009

The following State Board of Education Committees will meet on Wednesday, June 3: Globally Competitive Students (10:30 AM) including the State Board of Career and Technical Education, 21st Century Professionals Committee (1:45 PM), and the Leadership for Innovation Committee (1:30 PM). On Thursday, June 4, the Business/Finance and Advocacy Committee (7:30 AM) will meet prior to the State Board of Education meeting scheduled to begin at (9:00 AM).

Wednesday, June 3, 2009

Globally Competitive Students (10:30 AM) Board Room

Action and Discussion


  • GCS 1 Recommended Changes to Achievement Level Descriptors for NCEXTEND2 for 2009-10 School Year The Department discussed amending policy HSP-C-026 and the achievement level descriptors for NCEXTEND2 students in each of the four achievement levels for mathematics, reading, and science and is presented for approval at the June SBE meeting.
  • GCS 2 High School Courses Taken in the Middle School Considerations for Social Studies SBE members are requested to approve the expansion of the existing policy to include high school social studies courses completed in middle school. K-12 Curriculum, Instruction, and Technology staff shared information last month with the GCS Committee on expanding the current policy HSP-M-001.


  • GCS 3 Academic Scholars Program The Academic Scholars Program must be revised to align with the Future-Ready Core Graduation Requirements, approved in September 2008, for students entering ninth grade for the first time in 2009-2010. A revised option will be presented for discussion based on SBE input (last month) and review of the national and international honor society criteria. A third option includes 24 credits: 4 Mathematics credits (with the fourth credit required to be a higher level math), 3 Science credits, 3 social studies, 1 Health and Physical Education, 2 elective credits in a second language required for UNC System, 4 elective credits (reduces elective requirements by 3), 3 Higher level courses taken in junior or senior years which carry 5 or 6 points or 2 Higher Level courses and the completion of the NC Graduation Project.) The revisions made were 1) Cumulative GPA to 3.500 (un-weighted), 2) 3 additional credits or higher level courses or 2 additional credits or higher level courses and completion of the Graduation Project.
  • GCS 4 Proposed Grading Policy Revision and Course for Credit Issues The ASIS staff recommends the SBE adopt the revised grading scale policy for immediate implementation and approval of the courses in the Comprehensive Articulation Agreement (CAA) and/or Transfer Advisory Committee (TAC). The proposed policy revision will allow schools to reflect student grades by either a letter entry or a numeric entry in both scales. This policy revision should bring all 115 school systems into compliance with their grading entries into NCWise. Board members will be updated on other procedures regarding course for credit and the standardized transcript. A copy of the new policy was not provided.
  • GCS 5 Legislative Update on Evaluation of Services to Students with Hearing and/or Visual Impairments The SBE is recommended to approve the report so it may be presented to the appropriate legislative agencies and the Fiscal Research Division.  In the April 2008 report, the Fiscal Research Division suggested moving the administration of the residential schools for the deaf and blind to the Department of Public Instruction. At the conclusion of the April report two recommendations were made by DHHS and DPI: 1) DHHS and DPI should establish a task force, with a one-year reporting date, to examine how a free and appropriate public education is ensured for hearing and visually impaired children throughout North Carolina and 2) establish an administrative committee to examine and make recommendations to the two departments regarding the issue of administration of the State’s schools for the deaf and blind. In its examination, the committee could not find convincing evidence that transferring management of the State residential schools serving deaf and blind students will actually result in a better model than the one that currently exists. There does not appear to be any administrative cost savings to be realized by transferring these schools from one agency to the other. However, the following recommendations are presented for consideration: 1) DHHS should continue to provide management and oversight of the State residential schools serving deaf and blind students; 2) DHHS should provide yearly updates on progress made in addressing educational outcomes to the State Board of Education 3) Management of Services for the Early Intervention Program for children who are deaf or hard of hearing should be maintained in DHHS and 4) Non-residential and non-day school programs currently affiliated with the State’s schools for the deaf and blind should collaborate routinely with DPI to ensure consistency in providing services to LEAs. A copy of the report is available upon request from this office.

State Board of Career and Technical Education

  • GCS 6 Construction Education Programs Certification and Credentials The new policy is being proposed to ensure construction education programs (carpentry, electrical trades and masonry) offered in NC public schools provide students with skills and knowledge meet or exceed industry standards. When a program is certified by the National Center for Construction Education Research (NCCER), participating students will graduate with industry-developed skills and knowledge to prepare them for further education and employment. The NCCER program leads to various craft certifications and credentials. Students can earn community college credits, while in high school. Requirements for certification include: 1) Construction Programs must be certified by the NCCER/NCDPI as Accredited Training and Education Facilities, 2) Instructors must successfully complete the Instructor Certification Training Program and be certified as a Craft Instructor in their field, and 3) Students must be entered into the NCCER national registry. They will receive certification and credentials upon successful completion of curriculum as follows: 1) Must achieve a score of 70 percent on written assessment administered by a certified instructor and 2) Must demonstrate competence on required performance task.

This item is returning again for Discussion at the June meeting. Results of the readiness survey will be provided to SBE members for the June meeting to be included in the discussion process.

  • GCS 7 Academically or Intellectually Gifted (AIG) Program Standards The State Board of Education will discuss adoption of new North Carolina AIG Standards. Last year the program was audited by the State Auditor and as a result DPI agreed to the following; DPI shall develop a review process of local AIG programs, which support continuous program improvement of local AIG programs and plans based on a body-of-evidence; and DPI shall ensure that these recommendations are integrated into state practices and policies. The AIG Program Standards have been developed to serve as a statewide framework for local AIG programs and will guide LEAs to develop, coordinate, and implement thoughtful and comprehensive AIG programs. These standards will convey expectations for quality local AIG programs and services, guide the development, revisions and monitoring of local AIG programs, articulate best practices for local AIG programs, provide a guide for personnel and professional development, promote strong partnerships and communication between and among home, school, and community and serve as a vehicle for continuous program improvement and accountability. This item is presented for discussion in June and will be presented for Action in July. A copy of the program standards is available upon request from this office.

New Business:

-Honors Review Follow-Up

-Plans and Implications for Releasing Test Forms to the Public

-Supplemental Educational Services (SES) Evaluation Report

Leadership for Innovation Committee (1:30 PM) Board Room

Action on First Reading

  • LFI 1 Approval of LEAs and Charter Schools Technology Plans The State Board is asked to approve the Technology plans for Healthy Start Academy and Kinston Charter School. They have been approved by both ITS and DPI technology consultants. Final approval by the State Board of Education qualifies these LEAs for the School Technology Trust Funds, NCLB and federal eRate monies, as well as a variety of private technology grants.
  • LFI 2 Revision of Policy EEO-U-002 Regarding Criminal Fingerprint History Checks for Employment Applicants and Individuals Handling Fiscal Matters in Charter Schools The State Board Staff Attorney and the Office of Charter Schools recommend the SBE approve the policy changes. New language added as follows: Appropriate staff of the Office of Charter Schools, in consultation with legal counsel, will determine whether to invite a charter school employee applicant into the Superintendent’s Ethics Advisory Committee (SEAC) for an interview. The SEAC will determine whether to recommend an applicant for employment in the charter school and will forward its recommendation to the State Superintendent for a final decision. Also, deletes language in reference to refusing to submit to a finger print check.


  • LFI 3 Recommendations for Preliminary Approval of 2009 Charter School Applications The Office of Charter Schools recommends the LFI Committee present three applicants to receive preliminary charters to the SBE for Action at the July 2009 meeting. There are three openings for new schools at the beginning of the 2009-2010 school years. Seven applicants have been interviewed by the LFI Committee. They are: Bear Grass Charter School, Duplin Charter School, Henderson Collegiate, Lake Lure Classical Academy, McKinney Academy Charter School, Mountain Island Charter School and New Bern International Academy. The Committee was expected to have a Conference Call to rank the seven applicants in order to recommend the top three charter schools for approval next month. There were no applicants selected from Wake County. This item is presented for discussion in June and will be presented for Action in July.
  • LFI 4 Standardization of Waiver/Exemption List for Cooperative Innovative High School Program Application The SBE is asked to approve routine waiver exemptions to become a part of the application process. It is also recommended that the State Board Chair be authorized to approve these routine waivers for LEAs that are opening innovative programs not requiring Board Approval. The current process unnecessarily burdens personnel at the school district and at NCDPI. In most cases, the exemptions requested are routine. SBE Waiver ID descriptions are classified as CA-1, CA-2 for waivers requested in accordance with the Calendar Bill, P-1 and P-2 specify waivers for personnel, CU-1 relates to routine waiver with curriculum, and TST-1, TST-2, TST-3 relate to issues with testing. A draft copy of the standards for waivers is available upon request from this office. They are changing the TST-3 recommendation. They plan to waive the requirement for the EOC scores of students “simultaneously enrolled” in more than one school and to count the score of the test, where the course is taught. The revised recommendation states: Remove this as not required. Current practice is for these scores to be counted at the base school, which is the practical effect of this waiver as requested by districts in the past. This item is presented for discussion in June and will be presented for Action in July.

New Business:-

-District and School Transformation Update

-NC Virtual Public School/Learn and Earn Online (LEO) Director’s Report

-2010 Charter Schools for Renewal

21st Century Professionals Committee (1:45 PM) Room 504

Action on First Reading

  • TCP 1 Final Decision in Contested Cases
    • Joseph Woods vs NCDPI

Joseph Woods filed a petition for a contested case to challenge the State Board’s denial of Petitioner’s request for non-teaching work experience. The Administrative Law Judge reversed the agency’s action.

  • Amanda Linn Eldridge Howard vs NCSBE, NCDPI

Amanda Linn Eldridge Howard filed a petition for a contested case to challenge DPI’s denial of Petitioner’s request to waive her repayment obligation for failing to complete the NBPTS certification process. The Administrative Law Judge upheld the agency’s action.


  • TCP 2 State Evaluation Committee Teacher Education Program and Alternative Lateral Entry Program Approval Recommendations The Committee recommends the State Board discuss and then give final approval next month of the following programs; Campbell University, Elizabeth City State University, and UNC-Chapel Hill. Alternative programs for lateral entry are also included for Charlotte-Mecklenburg Schools’ Career and Technical Education Lateral Entry Program and Mt. Olive College Lateral Entry Program. This item is presented for discussion this month and for Action in July.

Thursday, June 4, 2009 (7:30 AM) Room 504 Videoconferencing Center 5th floor

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

  • TCS 1 Approval of Grants
    • Even Start Family Literacy Program-Recommended Grant Awards 2009-2010 The State Boards is requested to approve the recommended five continuation sites in Ashe County, Bertie County, Caldwell County, Craven County, and Lenoir County. Also, approval is requested for six new sites in Burke County, Greene County, Lee County, Randolph County/Asheboro City, Rutherford County and Washington County. Funding for 2009-2010 is projected at $1,585,153.
    • Equipment Assistance Grant The American Recovery and Reinvestment Act of 2008 provides a one-time appropriation to North Carolina DPI in the amount of $3,313,727 for competitive grants to School Food Authorities (SFAs) participating in the National School Lunch Program (NSLP). The Act requires preference be given to schools where 50 percent or more of students are eligible for free or reduced price meals when awarding the grants. All eligible SFAs were invited to submit competitive proposals based on specific guidelines and requirements. Proposals receiving the highest total scores will be ranked by score. SFAs will be notified upon board approval and grant funds will be transferred no later than June 15, 2009. The list of applicants and grant award recipients was not available at this time.
      • TCS 2 Pre-Approval of Financial and Business Services’ Policy Manuals The SBE is asked to approve, in advance, the issuance of the following manuals upon the adjournment of the General Assembly, allowing the Department to incorporate changes approved by legislative action that do not require State Board approval, to change any policy directives.  The documents impacted are: Public School Personnel State Salary Schedules and Manual, Allotment Policy Manual, and the Benefits and Employment Policy Manual for Public School Employees.


  • TCS 3 Membership for the State Advisory Council on Indian Education The State Board of Education is requested to approve names of individuals recommended by the North Carolina Commission of Indian Affairs for membership to the State Advisory Council on Indian Education. Recommended for Appointment are: Audrey Hunt, replacing Diane Goins, Tiffany Graham-Locklear replacing Rhonda Truitt, Katherine Hernandez replacing Ginger Stone and Joseph O. Richardson replacing Katrina Lynch Rolon-Lopez. Recommendations for a second term include Marcia H. Hollifield, Gwendolyn Locklear and Kara Steward.  This item is presented for discussion in June and will be presented for Action in July.
  • TCS 4 Governor’s School Board of Governors The State Board of Education is asked to appoint Jim Hard (President of the North Carolina Governors’s School Alumni Association) to complete a current term ending on June 30, 2011. The State Board is asked to re-appoint Daniel Turner (WCPSS Staff) to a second term ending June 30, 2011 and to recommend four additional appointments, one each from Districts 2, 4, 5 and 8. One of these must be a local superintendent. This item is presented for discussion in June and will be presented for Action in July.

Update on Contracts

Contracts over $25,000 –12 Proposals

Contracts under $25,000 – 8 Proposals

New Business:

-Communications Update

-Budget Update

-Intern Update

9:00 AM State Board of Education Meeting, Dr. Bill Harrison, Chairman

Call to Order,

Swearing-In Ceremony for New Board Member – The Honorable Paul M Newby, Associate Justice, Supreme Court of North Carolina

– Mrs.Christine J. Greene, High Point, Education District 5 SBE Member

Closed Session

9:50 AM Board Reconvenes

Pledge of Allegiance, Approval of Minutes

Special Recognition – Outgoing State Board of Education Advisors

-Dr. Shirley Prince, Superintendent Advisor

-Dr. Debra Morris, Wachovia North Carolina Principal of the Year Advisor

-Mr. James Bell, North Carolina Teacher of the Year Advisor

Information Agenda

Globally Competitive Students

  • GCS 8 Annual Report: State Advisory Council on Indian Education The State Board is asked to accept information presented by State Advisory Council on Indian Education in its annual report.

21st Century Professionals

  • TCP 3 Update on Teacher Evaluation Instrument Implementation and Next Steps on Phase-In The Office of Professional Development will present an update on the next phase of the instrument roll-out as well as information gained from LEAs currently using the instrument. There are 40 districts scheduled to implement the new evaluation instrument in 2009-2010 in Phase 2. Feedback from the survey results from the teacher training indicated the Quality of Training was rated Excellent, the Effectiveness of Trainers received an excellent rating and was it Worth the Time rated a Strongly Agree of 756 from the 904 randomly selected surveys that were reviewed. The report also contains background information on the Principal Evaluation Instrument.

Board Meeting and Committee Chair Reports-Listed Above

-State Superintendent’s Report

Dr. June Atkinson

Chairman’s Remarks

Update on the Framework for Change

Halifax County Update

Legislative Update


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