Preview of May State Board of Education Agenda May 6, 2009


All the State Board of Education Committees will meet on Wednesday, May 6, Business/Finance and Advocacy Committee (7:30 AM), Globally Competitive Students (8:45 AM) including the State Board of Career and Technical Education, 21st Century Professionals Committee (1:15 PM), and the Leadership for Innovation Committee (1:15 PM). In addition, the State Board of Education Meeting will begin at 2:45 PM on Wednesday.  There is no meeting scheduled for Thursday.


Wednesday, May 6, 2009 (7:30 AM) Board Room

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

  • TCS 1 Approval of Grant

-2009-2010 Reading First Funding The State Board of Education is requested to approve the allotments and the educational grants. North Carolina received $12,218,578 for the final year of the Reading First grant. This is a 62 percent reduction in funds from previous years. Permission is also requested to continue funding for three full-time reading coaches for three schools that were low-performing schools in 2007-2008. Wake County does not receive funds from this grant.

-Fresh Fruit and Vegetable Program Awarded to NCDPI from USDA The State Board of Education is asked to approve the distribution of funds to 62 schools selected to participate in the Fresh Fruit & Vegetable program for the 2009-2010 school year. The USDA will provide $1,772,871.91 to NCDPI’s Child Nutrition Services Section for the schools participating in the program that is intended to promote healthier food choices among children throughout the school day, and to promote health snacks in lieu of less healthy snack choices. No list of the schools was provided.

Update on Contracts

Contracts over $25,000 – 12 Proposals

Contracts under $25,000 – 5 Proposals

Additional information has been included in the contract section to indicate the total number of approved contracts for this fiscal year for each vendor together with the total cost of each contract.

New Business:

-Communications Update

-Budget Update

-Intern Update


Globally Competitive Students (8:45 AM) Board Room

Action on First Reading

State Board of Career and Technical Education

  • GCS 1 Construction Education Programs Certification and Credentials The State Board is requested to approve the policy. The new policy is proposed to ensure construction education programs (carpentry, electrical trades and masonry) offered in NC public schools provide students with skills and knowledge that meet or exceed industry standards. When a program is certified by the National Center for Construction Education Research (NCCER), participating students will graduate with industry-developed skills and knowledge to prepare them for further education and employment. The NCCER program leads to various craft certifications and credentials. Students can earn community college credits, while in high school. Requirements for certification include: 1) Construction Programs must be certified by the NCCER/NCDPI as Accredited Training and Education Facilities, 2) Instructors must successfully complete the Instructor Certification Training Program and be certified as a Craft Instructor in their field, and 3) Students must be entered into the NCCER national registry. They will receive certification and credentials upon successful completion of curriculum as follows: 1) Must achieve a score of 70 percent on written assessment administered by a certified instructor and 2) must demonstrate competence on required performance task.
  • GCS 2 2009-2010 Writing Assessment Plan The State Board is requested to approve the proposal. In 2008-2009 students in grades 4 and 7 were asked to complete two content-specific writing assignments and two on-demand writing tasks. Students in grade 7 used word processing tools in order to complete their assignments. Most students in grades 4 and 7 maintained their work in paper portfolios. Students in the 18 pilot sites stored their work in an electronic portfolio. The State Board of Education will hear findings from the first year of the writing project as well receive a proposal for the 2009-2010 writing assessments. Some of the proposed changes for 2009-2010 will include: two content specific assignments and two on-demand tasks. The first on-demand tasks will be a diagnostic or benchmarking assessments depending on school preference, General Education, NCCLAS and NCEXTEND2 student in grades 4 and 7 will participate, the on-demand assignment and Content-specific will be done in the Fall (Flexible), Content-specific and On-demand will be done in the Spring (flexible), scoring will consist of one score for on-demand (scoring the features and conventions) and 2 scores for content-specific (1 of content and 1 of features/conventions), lead implementation will be LEA Instructional Leaders, as the focus of the writing system is instruction. More resources will be added with revised online Professional Development courses and provide a single comprehensive resource guide to assist in successful implementation. Some of the key changes are included above. Additional changes are: shift to year-long instruction system, communication about purpose, logistics and implementation will be improved, electronic pilot is open to all interested LEAs, flexible windows on writing assignments, teachers in consultation with students will choose the contents-specific writing assignment, and as stated above LEA instructional leaders will handle implementation this school year. A copy of these materials is available on-line at the DPI website under State Board meetings.
  • GCS 3 Changes to Policy Providing Annual Performance Standards Under the ABCs Model The Department recommends the amendments to the policy, be approved. Policy HSP-C-021 is revised to reflect two modifications to the ABCs growth formulas. First, the growth component for college university pre/college tech prep (CUP/CTP) is being modified to give additional credit to schools that already have a high number of students graduating from a high school in the program (CUP/CTP). Previously, once you attained near 100 percent in this category there was no way to give schools any credit (in calculating the ABC’s growth) for their efforts to graduate all the students. The policy change will benefit those high schools that are at the top of this category, in graduating their students in this program. Second, the U.S. History prediction is being revised to use Civics & Economics or Biology as the primary predictor for how students will do in US History. Presently, English I is being used as the primary predictor for US History and it will be a better predictor using a history course. English I may be used as the secondary predictor for US History. These changes were discussed last year and are minor.

Action on First Reading

  • GCS 4 Changes to NC’s NCLB Consolidated State Application Accountability Workbook

The recommendation is to approve the changes for the three amendments to the NC Accountability Workbook. For the 2008-09 School Year amendments were made for 1) Students with Disabilities Who Exit the Program, 2) Retesting results in Grades 3 through 8, and 3) Redundancy in End-of-Course (EOC) and End-of-Grade (EOG) Testing. LEP students in their first year are exempt from retesting since their scores are not used in state and federal accountability. The policy is available upon request.

  • GCS 5 Changes to Policy Delineating the Components of the ABCs Accountability Program for the 2009-2010 School Year The State Board is requested to approve changes to policy HSP-C-020. Due to the budget crisis NCDPI requests Grade 3 Pretests in Reading and Mathematics be removed from the testing and accountability program for the 2009-2010 school year. This will remove Grade 3 from ABCs growth calculations in both reading and mathematics, but Grade 3 results still will be used for AYP and the ABCs performance composite calculations. This will constitute approximately $93,000 in savings from this year’s budget.
  • GCS 6 Occupational Course of Study – Proposed Temporary Waiver of Paid Employment Graduation Requirement The Department of Public Instruction recommends that the paid employment graduation requirement for the OCS be temporarily amended to allow participating students in the graduating classes of 2008-09 and 2009-2010 to substitute 360 hours of additional unpaid vocational training, unpaid internships, paid employment at community rehabilitation facilities, and volunteer and/or community service hours for the 360 hours of competitive, paid employment hours if unable to secure paid employment in an integrated employment setting due to local job market conditions. LEAs will be required to maintain documentation of their attempts to help the student secure paid employment. Evidence of interagency collaboration and referral(s) must be documented on the student’s transition component of their IEP.


  • GCS 7 Recommended Changes to Achievement Level Descriptors for NCEXTEND2 for 2009-2010 School Year The Department recommends the State Board amend policy HSP-C-026 and that the achievement level descriptors for NCEXTEND2 students in each of the four achievement levels for mathematics, reading, and science be approved. This item is presented for discussion in May and will be presented for Action at the June SBE meeting.
  • GCS 8 Academic Scholars Program The Academic Scholars Program must be revised to align with the Future-Ready Core Graduation Requirements, approved in September 2008, for students entering ninth grade for the first time in 2009-2010.  The program revisions include additional required credits for Health and Physical Education, Career and Technical Education and Arts Education (Dance, Music, Theatre Arts, or Visual Arts) plus the requirements for Future-Ready Core Graduation Requirements. This item is presented for discussion in May and will be presented for Action in June.
    • GCS 9 High School Courses Taken in the Middle School Considerations for Social Studies

K-12 Curriculum, Instruction, and Technology staff will share information with the GCS Committee on expanding the current policy HSP-M-001 that allows students to take high school social studies courses for high school credit, while they are in middle school. This item is presented for discussion in May and will be presented for Action in June.

New Business:

-Honors Review Follow Up

-Recommendations on Course for Credit –Credit Recovery


11:15 PM Board meets in Open Session/Board convenes Closed Session

11:50 Board reconvenes in Open Session and recesses until after lunch (1:15 PM)

21st Century Professionals Committee (1:15 PM) Room 504



  • TCP 1 -Principal and Teacher Evaluation Instrument State Level Ratings The State Board of Education is recommended to identify and adopt a process whereby a random sample of principal ratings utilizing the North Carolina Principal Evaluation Instrument and a random sampling of Teacher ratings utilizing the North Carolina Teacher Evaluation Instrument are collected and analyzed. Access by the SBE to these ratings would allow for further validation of these two instruments as well as provide quantitative-based research data that could help improve classroom instruction and school-based leadership. This item is presented for discussion in May and will be presented for action in June.
  • TCP 2 Principal/Assistant Principal Evaluation Instrument The SBE is requested to allow McRel to begin the validation process to determine suitability of using principal evaluation instrument for evaluating assistant principals. Currently there is no evaluation instrument for Assistant Principals that is aligned with the new School Executive Standards. Adoption of the North Carolina Principal Evaluation Instrument for use with assistant principal evaluations would provide an instrument aligned with the Standards. This item is presented for discussion in May and will be presented for action in June.


Leadership for Innovation Committee (1:15 PM) Board Room

Action on First Reading

  • LFI 1 Approval of LEAs and Charter Schools Technology Plans The SBE is requested to approve the Technology plans for the 14 LEAs listed, the Department of Health & Human Services (Wake Co.) and 18 Charter Schools (PreEminent Academy in Wake Co.) for approval by both ITS and DPI technology consultants. Final approval by the State Board of Education qualifies these LEAs for the School Technology Trust Funds, NCLB and federal eRate monies, as well as a variety of private technology grants. A copy of the list is available upon request from this office.
  • LFI 2 Appointment to Joint Advisory Committee for Cooperative Innovative High School Programs The recommendation is for the SBE to approve the appointment of one member of the ASIS staff and one member of the NSP staff to the Joint Advisory Committee. The names of the candidates were not available at this time.
  • LFI 3 School-Based Calendar Waivers for Educational Purposes The State Board is requested to review and approve the calendar waivers for educational purposes for eight Guilford County Schools.



  • LFI 4 Standardization of Waiver/Exemption List for Cooperative Innovative High School Program Application The recommendation is for the SBE to approve the routine waiver exemptions (standard exemption’s language) to become a part of the application process. It is also recommended that the State Board Chair be authorized to approve these routine waivers for LEAs that are opening innovative programs, not requiring Board approval. The current process unnecessarily burdens personnel at the school district and at the NCDPI. In most cases, the exemptions requested are routine. SBE Waiver ID descriptions are classified as CA-1, CA-2 for waivers requested in accordance with the Calendar Bill, P-1 and P-2 specify waivers for personnel, CU-1 relates to routine waiver with curriculum, and TST-1, TST-2, TST-3 relate to issues with testing. A draft copy of the standards for waivers is available upon request from this office.

New Business:-

-New Charter School Applications


2:45 PM State Board of Education Meeting, Dr. Bill Harrison, Chairman

Call to Order, Pledge of Allegiance, Approval of Minutes


Information Agenda

Business/Finance and Advocacy Committee

  • TCS 2 A Discussion of North Carolina’s Effective Teachers and Teacher Salaries – Research by Duke Graduate Students

Staff will report on two research projects to answer the following: 1) What are the characteristics of effective teachers, and how can the SBE promote those characteristics among current North Carolina teachers?  and 2) How should North Carolina revise its teacher salary schedule (within existing funds) in order to attract and retain high quality teachers and maximize student achievement?

Board Meeting and Committee Chair Reports-Listed Above


-State Superintendent’s Report

Dr. June Atkinson


Chairman’s Remarks

Update on the Framework for Change

Legislative Report


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