Preview of April State Board of Education Agenda

April 1 & 2, 2009 

All the State Board of Education Committees will meet on Wednesday, April 1, Business/Finance and Advocacy Committee (8:00 AM), Globally Competitive Students (9:30 AM) including State Board of Career and Technical Education and Healthy, Responsible Students), (21st Century Professionals Committee (1:30 PM), and the Leadership for Innovation Committee (1:30 PM).

Wednesday, April 1, 2009 (8:00 AM) Board Room

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

TCS 1 Approval of Grant

       Mathematics and Science Partnership (MSP) Grant

The State Board of Education is asked to grant approval of continued funding to the existing projects and initial funding of new projects for the amount indicated. Based on progress made during the 2008-09 grant cycle, fourteen projects are recommended for continued funding for the 2009-2010 fiscal year. Four new projects are recommended for first-year funding during 2009-2010. The new projects are in Brunswick, Cumberland, Onslow and Kannapolis counties. Recommended funding for Continuing Projects amounts to $4,995,744, new project $976,149 totaling funding of $45,971,893. Wake County was not included in the grant recommendations.

Update on Contracts

Contracts over $25,000 – 11 Proposals

Contracts under $25,000 – 11 Proposals

Globally Competitive Students (9:30 AM) Board Room

Action on First Reading

·      GCS 1 2009 Invitation to Submit Textbooks for Evaluation and Adoption in North Carolina The Board is requested to approve the 2009 Invitation for the curriculum as presented.  The adoption information will be for Mathematics 6-12, Second Languages 6-12, English Language Development (ESL) K-12, and Agricultural Education 7-12.

The invitation is posted on the DPI website:

·      GCS 2 Allowing Retest Results in the Calculation of Performance Composites of ABCs and AYP The SBE is asked to approve the new retesting policy, the amendments to existing policies and deletion of policy HSP-N-005.  The APA process should be initiated for the new policy. The State Board of Education discussed approval of the new retesting policy and the amendments to other affected policies in March. In January, the SBE voted to require students who do not meet the Achievement Level III standard on EOGs be retested (Retest I) and for the higher of the original or Retest 1 EOG score be included in the performance composites and for AYP effective with the 2008-09 school year. The SBE also approved requiring students who do not meet the Level III standard on EOCs be retested and for the higher of the original or Retest 1 EOC score to be included in the performance composites and for AYP, effective with the 2009-2010 school year. This action requires a new policy and affects GCS-A-004, HSP-N-005 and 003. The new policy contains recommended changes from the March SBE meeting which includes removing the prohibition of using Retest I scores on EOC assessments as 25 percent of a student’s final grade and retesting only Level II students with an “opt-in” for Level I students for EOG and EOC assessments. The retesting for EOGs is for 2008-2009, while the EOC retesting does not take effect until 2009-2010.

·      March Committee Meeting: Kevin Howell had some questions for Dr. Fabrizio on the fiscal impact, and Dr. Prince raised concerns about retesting students with disabilities, which resulted in the above recommended changes to the policy. Ms Willoughby said someone has to fight for the children.

·      GCS 3 Changes to Policy Delineating and Components of the ABCs Accountability Program Including Adequate Yearly Progress (AYP) for 2008-09 School Year  The recommendations is for the Board to approve the changes to the HSP-C-20 policy for the 2008-09 school year. The Board discussed the changes to HSP-C-020 policy in March. The USED informed DPI that the Occupational assessments can no longer be used to meet the high school testing requirements under NCLB. Because the other assessments available for meeting AYP do not match the OCS Standard Course of Study or its instructional delivery, the policy will state that effective in 2008-2009, OCS students will not be eligible to take any of the available assessments and will be counted as non-participants for AYP. OCS students are still required to take OCS assessments to meet the requirements of the State ABCs Accountability Program. On March 4, Superintendent Atkinson sent a letter to Secretary Duncan asking USED to reconsider its original stipulations.  They are still waiting for a decision by USED. This item is submitted for approval at the April meeting.

Action on First Reading:

·      GCS 4 Changes to NC’s NCLB Consolidated State Application Accountability Workbook

The Board is recommended to approve three amendments to the NC Accountability Workbook awaiting approval from the USED. For the 2008-09 School Year amendments were made for 1) Students with Disabilities Who Exit the Program, 2) Retesting results in Grades 3 through 8, and 3) Redundancy in End-of-Course (EOC) and End-of-Grade (EOG) Testing. LEP students in their first year are exempt from retesting since their scores are not used in state and federal accountability. The policy is available upon request. The SBE is awaiting approval from the USED.

·      GCS 5 State Board Policy Language Update Approval of minor language changes to State Board policies HSP-H-001 and HSP-H-007 are proposed to address outdated language. The words Executive Director are replaced by SBE Chairman, clarification of the text “undue pressure” in regard to the textbook process and the deletion of the following statement:  the Textbook Study Committee shall remain as an ad hoc committee to the State Board to reconvene as needed.


·      GCS 6 Changes to Policy Providing Annual Performance Standards Under the ABCs Model Policy HSP-C-021 is revised to reflect two modifications to the ABCs growth formulas.  First, the growth component for college university pre/college tech prep (CUP/CTP) is being modified to give additional credit to schools that already have a high number of students graduating from high school in the program (CUP/CTP). Previously, once you attained near 100 percent in this category there was no way to give schools any credit (in calculating the ABC’s growth) for their efforts to graduate all the students. The policy change will benefit those high schools that are at the top of this category, in graduating their students in this program. Second, the U.S. History prediction is being revised to use Civics & Economics or Biology as the primary predictor for how students will do in US History. Presently, English I is being used as the primary predictor for US History and it will be a better predictor using a history course. English I may be used as the secondary predictor for US History. These changes were discussed last year and are minor. The department recommends that the amendments to policies HSP-C-021 be approved and that the APA process be initiated. This item is presented for discussion in April and for Action at the May SBE meeting.

·      GCS 7 2009-2010 Writing Assessment Plan In 2008-2009 students in grades 4 and 7 were asked to complete two content-specific writing assignments and two on-demand writing tasks. Students in grade 7 used word processing tools in order to complete their assignments. Most students in grades 4 and 7 maintained their work in paper portfolios. Students in the 18 pilot sites stored their work in an electronic portfolio.  The State Board of Education will hear findings from the first year of the writing project as well receive a proposal for the 2009-2010 writing assessments. Feedback was received from teacher surveys, on-site visits and stakeholder meetings. The discussion will include trends or findings, proposed solutions, student participation for 2009-2010, data collection and staff development. Some of the proposed changes for 2009-2010 will include: two content specific assignments and two on-demand tasks. The first on-demand tasks will be a diagnostic or benchmarking assessments depending on school preference, General education, NCCLAS and NCEXTEND2 student in grades 4 and 7 will participate, the on-demand assignment will be done in September/October, Content-specific in November/December, Content-specific January/February and the final On-demand in March/April, scoring will consist of one score for on-demand (scoring the features and conventions) and 2 scores for content-specific (1 of content and 1 of features and conventions), lead implementation will be LEA Instruction Leaders and LEA Test Coordinator as the focus of the writing system is instruction and therefore will lie with the instructional leadership in the LEA, and more resources will be added with revised online PD courses and complete, consolidated resource guides to assist in successful implementation. A copy of the 2009-2010 proposal is available upon request from this office.  This item will be discussed in April and be presented for Action in May.

State Board of Career and Technical Education

·      GCS 8 Construction Education Programs Certification and Credentials The new policy is proposed to ensure that construction education programs (carpentry, electrical trades and masonry) offered in NC public schools provide students with skills and knowledge that meet or exceed industry standards. When a program is National Center for Construction Education Research (NCCER) certified, participating students will graduate with industry-developed skills and knowledge that will prepare them for further education and employment. The NCCER program leads to various craft certifications and credentials. Students can earn community college credits while in high schools. Requirements for certification include: 1) Construction Programs must be certified by the NCCER/NCDPI as Accredited Training and Education Facilities, 2) Instructors must successfully complete the Instructor Certification Training Program and be certified as a Craft Instructor in their field, and 3) students must be entered into the NCCER national registry. They will receive certification and credentials upon successful completion of curriculum as follows: 1) Must achieve a score of 70 percent on written assessment administered by a certified instructor and 2) must demonstrate competence on required performance task. The Board is asked to review the proposed policy and advise staff of any changes. This item is presented for discussion in April and will return for Action in May.

New Business

-Honors Review Follow Up

– ECU Virtual Early College High School Pilot – Education in Second Life

Healthy, Responsible Students

New Business

– Parent and Family Involvement Document

21st Century Professionals Committee (1:30 PM) Room 504

Action and Discussion

·      TCP 1 Proposed Revisions to the Eligibility Requirements for Provisional Licenses in School Counseling and School Social Work The recommendation is that the proposed revisions to the eligibility for provisional licensing in school counseling and school of social work be approved by the SBE with an effective date of July 1, 2009. The requirement for counseling is the completion of a master’s degree in Agency Counseling, Clinical Mental Health, Community Counseling or Rehabilitation Counseling from a regional accredited college or university or completion of a minimum of 18 graduate semester hours in a school counselor program. School Social Work requires completion of a bachelor’s, master’s, specialist, or doctoral degree in social work.

New Business

-Principal and Teacher Evaluation Instrument State Level Ratings

-Elementary Mathematics Program of Study and Licensure Endorsement

Leadership for Innovation Committee (1:30 PM) Board Room

Action on First Reading

·      LFI 1 Approval of LEAs and Charter Schools Technology Plans Technology plans for the listed LEAs (including Wake) and Charter Schools (5 of 13 schools in Wake Co. were included) have been approved by both ITS and DPI technology consultants. Final approval by the State Board of Education qualifies these LEAs for the School Technology Trust Funds, NCLB and federal eRate monies, as well as a variety of private technology grants. A copy of the list is available upon request from this office. This item is presented for Action on First Reading.

·      LFI 2 School-Based Calendar Waivers for educational Purposes The State Board of Education is requested to approve the calendar waivers for educational purposes as follows:  Hertford County Early College requests waivers the opening and closing dates for 2009-2010 through school year 2013-2014 and for CS brown Student Development Center for the 2009-2010 school year to also change the opening and closing dates, Winston-Salem/Forsyth County Schools requesting waiver to the starting date to permit 9th grade students to attend two days of Freshman Orientation Programs and Wilson County Schools is requesting waiver to the starting and closing dates for the years 2009-2010 through 2013-2014. This item is presented for Action on First Reading.

·      LFI 3 Program Approval Exemption Requests Under the Innovative Education Initiatives Act The SBE is being asked to approve the recommendations for exemptions under the Innovative Education Initiatives Act. Sixteen Counties have requested and were granted exemptions. Some of the exemptions were requests to allow students enrolled in high school to enroll in more than one college course, exempt principal from requirements of NC principal’s certificate or to amend the calendar to facilitate dual enrollment of high school students in courses at the community colleges or taught by community college faculty.  The exemptions that staff recommends they not be granted were requests for calendar or test exemptions or the reallocation of vocational funding. As always many of the requests submitted were not required. This item is presented for Action on First Reading.

New Business

District and School Transformation Update

New Charter School Applications

NC Virtual Public School/Learn and Earn on-Line (LEO) Director’s Report Low Performing

Thursday, April 2, 2009 

8:30 AM State Board of Education Meeting, Dr. Bill Harrison

Call to Order, Pledge of Allegiance, Approval of Minutes

Information Agenda

Business/Finance and Advocacy Committee

·      TCS 2 Contract Process/Procedure At the March meeting of the Business/Finance and Advocacy Committee, Board members requested a review of the process and procedures used by DPI’s Purchasing and Contracts Section of Financial Services Division.  Charts, sample contracts and task orders are provided for information and discussion at the April meeting.

Chairman’s Remarks

Update on the Framework for Change

State Superintendent’s Report

Dr. June Atkinson

Board Meeting and Committee Chair Reports-Listed Above




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