Summary of March State Board of Education Agenda

March 4 & 5, 2009

 

All the State Board of Education Committees met on Wednesday, March 4, Business/Finance and Advocacy Committee (8:00AM), Globally Competitive Students (10:00 AM), 21st Century Professionals Committee (1:00 PM), and the Leadership for Innovation Committee (1:00 PM).

 

Wednesday, March 4, 2009 (8:00 AM) Board Room

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

·               TCS 1 Approval of Grant

                21st Century Community Learning Center Programs APPROVED the grant requests. The total amount of the Federal 21st Century Community Learning Center award for 2008-09 was $23,304,057 of which $16,113,001.34 has previously been distributed. Twenty-five organizations submitted proposals. Fourteen proposals were approved for a total of $2,655,600 in funding.  W.E.B. DuBois CDC Rings of Life (Wake Co.) submitted a proposal but was not recommended. Fund has a balance of $4.5 million.

Committee Meeting: A brief explanation was given regarding the proposals received and approved for funding in 2008-09. Members had questions as to the types of programs that were given the grants and requested that some of the grants be highlighted in a brief presentation at the April committee meeting. The discussion then turned to the topic of the contracts submitted for approval and members had questions regarding the services provided under the contracts and asked staff to provide a brief history and overview of the contract process for discussion at the next meeting.

New Business

Communications Update: Ms. Jeter briefly outlined the activities of the Communications Department during the month relating to the dropout report and the budget shortfall.

Budget Update:  Mr. Price addressed the budget cuts to education, reversions and the budget deficit impacting public schools this year. On September 18, 2008, public schools were requested to reduce their budgets 1 percent and 2 percent to DPI ($78,000,000). On November 4, 2008, there was another 1.5 percent reduction to public schools and 4 percent to DPI ($117,000,000). On January 15, 2009, there was a third request for 3 percent from public schools and 6 percent for DPI ($158,948,312). The source of the reductions includes: LEA reversions $58 million, agency reversions of $100.9 million, 10 percent ($4.6 million) from DPI, school bus fuel ($35 million), ADM contingency reserve ($14 million), prior year funds ($14 million), and natural reversions ($33.2 million). On February 25, 2009, DPI transferred to the Office of State Budget, the last quarterly lottery construction funds, $37,632,989 that were to be released to the LEAs and $5,621,104 from the Corporate Fund for school construction, to enable them to manage the revenue issues. In addition, the Governor is holding $50 million from the Lottery Reserve Fund, $100 million of the Corporate Funds ($316 million total in the fund-$120 million undesignated), and $50 million from the Textbook Fund ($65 million total) to handle additional state revenue needs for the remainder of the budget year. It is possible Governor Perdue may use some of the $258 million in State Fiscal Stabilization Funds (flexible allotment) to restore the cuts made to school construction funding. Mr. Price was asked about the cut to public schools in the fall. A list of the funds relinquished by each LEA was provided (Wake-$5,478,413). The cut was based on average daily membership. He also mentioned the declining enrollment in public schools across the state. The state has budgeted approximately 25,000 new students each year over the past few years and in 2008-2009 that number only reached 6,000.

Staff also gave a brief update on the activities of the Intern Program and the status of the applications for the 5 intern positions to be filled this spring.

Update on Contracts

Contracts over $25,000 – 15 Proposals

Contracts under $25,000 – 7 Proposals

 

Globally Competitive Students (10:00 AM) Board Room

Action on First Reading

·      GCS 1 Changes to NC’s NCLB Consolidated State Application Accountability Workbook ON HOLD are the three amendments to the NC Accountability Workbook awaiting approval from the USED. For the 2008-09 School Year amendments were made for 1) Students with Disabilities Who Exit the Program, 2) Retesting results in Grades 3 through 8, and 3) Redundancy in End-of-Course (EOC) and End-of-Grade (EOG) Testing. LEP students in their first year are exempt from retesting since their scores are not used in state and federal accountability. The policy is available upon request. The SBE is awaiting approval of the requested changes from the USED.

Committee Meeting: Dr. Fabrizio explained this item is awaiting approval on the third, which deals with waiving EOG test in lieu from USED. They may do a conference call during the month of March to approve the issue. LEAs should plan to have students take both tests until otherwise notified.

·      GCS 2 Publisher’s Request to Remove Textbook APPROVED the request to withdraw Human Kinetics’ textbook from the 2008 Adopted Textbook List. Due to the company’s difficulty in securing the required surety bond ($3,000) for the entire contract term, they have requested that the World of Wellness Health Education Series, Grade 4 be removed from the state textbook adopted list.

Committee Meeting: A brief explanation of the items was presented. No further discussion.

Discussion

·      GCS 3 2009 Invitation to Submit Textbooks for Evaluation and Adoption in North Carolina The Board discussed approval of the 2009 Invitation to Submit Textbooks for Evaluation and Adoption in North Carolina. The adoption information will be for Mathematics 6-12, Second Languages 6-12, English Language Development (ESL) K-12, and Agricultural Education 7-12.

The invitation is posted on the DPI website: http://www.ncpublicschools.org/textbook/publishers/invitation/

This item will be submitted for approval at the April meeting.

Committee Meeting: A brief explanation of the textbook selection process was presented.

Board Meeting: A review of the process was presented to the Board. There were some adjustments made to the bidding process with respect to textbook adoption and members had several questions regarding E-Books and the availability of web links to textbooks rather than having the publisher provide a copy of the book on a DVD.

·      GCS 4 Allowing Retest Results in the Calculation of Performance Composites of ABCs and AYP The State Board of Education discussed approval of the new retesting policy and the amendments to other affected policies. In January, the SBE voted to require students who do not meet the Achievement Level III standard on EOGs be retested (Retest I) and for the higher of the original or Retest 1 EOG score be included in the performance composites and for AYP effective with the 2008-09 school year. The SBE also approved requiring students who do not meet the Level III standard on EOCs be retested and for the higher of the original or Retest 1 EOC score to be included in the performance composites and for AYP, effective with the 2009-2010 school year. This action requires a new policy and affects GCS-A-004, HSP-N-005 and 003. This item is presented for discussion and will be submitted for approval at the April meeting.

Committee Meeting: Kevin Howell had some questions for Dr. Fabrizio on the fiscal impact. The cost for DPI associated with the change would be approximately $40,000-$50,000 however local school districts may have additional expenses related to substitutes, scanning, etc. which may amount to $100,000. Dr. Prince then raised concerns about retesting students with disabilities. She indicated this was wrong and cruel to put these students through the alternative tests a second time.  Students with disabilities would be required to take the same alternative form of the test on the retest. DPI is asking school systems to provide increased time between initial test and retesting students with disabilities (possibly a week). Students usually take the retest within three days of the initial test. The question of whether a parental waiver would be possible was raised, but if a waiver were granted it must be granted for all students involved at that level. Dr. Prince then suggested they ask the attorneys for permission to change the policy to only allow Level II students to retest and for the scores to count in ABCs and AYP scoring for the school.  Also, staff was requested to revisit the section of the policy involving the Review Committee and requested that language be added to invite the parent to be part of the Committee to speak on the child’s behalf. Ms. Willoughby spoke from the heart when she told committee members that someone needed to fight for the children. The retesting issue is about schools, AYP and ABC bonuses. She expects the policy to come back for a review by the Board. She considers the policy change a short-term bandaid. The Framework for Change, which DPI is working on right now, may eliminate the need for the policy changes to retesting. The policy will be revised and presented at the April meeting for approval.

Board Meeting: Attorneys agreed to policy change that would only allow Level II students who were retested to count toward ABCs and AYP, and an “Opt In” for students with disabilities who are at Level I. The policy will be back for Board approval in April.

·      GCS 5 Changes to Policy Delineating and Components of the ABCs Accountability Program Including Adequate Yearly Progress (AYP) for 2008-09 School Year  The Board discussed the changes to HSP-C-020 policy for the 2008-09 school year. The USED informed DPI that the Occupational assessments can no longer be used to meet the high school testing requirements under NCLB. Because the other assessments available for meeting AYP do not match the OCS Standard Course of Study or its instructional delivery, the policy will state that effective in 2008-2009, OCS students will not be eligible to take any of the available assessments and will be counted as non-participants for AYP. OCS students are still required to take OCS assessments to meet the requirements of the State ABCs Accountability Program. This item will be submitted for approval at the April meeting

Committee Meeting: Dr. Fabrizio briefly explained the reason for the changes to the policy and the need for more time to develop tests.

New Business

Math Standards Discussion Dr. Broadway gave a brief update on the status of the development of the new math standards indicating the standards (especially high school) would be more international in scope. She indicated that since Math 6-12 is scheduled for adoption (having been already delayed one year), publishers would get a draft of the proposed standards so they can provide the materials to meet the new math requirements. She told members the number of standards will be reduced (5) and this is in line with the plan to make the curriculum deeper and less wide. The draft standards are posted on the DPI web site. http://community.learnnc.org/dpi/math/archives/2009/02/essential_stand.php The draft standards will be sent to textbook vendors in April. They will not be significantly different from the 2003 adoption.

Graduation Project Discussion Dr. Carl Harris, Superintendent Durham Public Schools and Bill Shore, Director of U.S. Community Partnerships for GlazoSmithKline, spoke in support of the Graduation Project and the collaborative efforts between the Durham Business Community and the Durham Public Schools in working with students to improve the opportunities offered to them.

 

21st Century Professionals Committee (1:00 PM) Room 504

Action

·      TCP 1 Approval of the Location of the 4th Regional Alternative Licensure Center APPROVED the request to establish a fourth Regional Alternative Licensure Center in Catawba County. This location is based upon feedback and data gathered from LEAs in the service area, personnel administrators and from representatives from institutions of higher education.

·      Committee: Ms. Harris had a series questions. Where are the funds? Is this a good idea during the current economic downtown? Funding was set aside in Federal Title II allotments. In addition, staff found a location to house the center at Catawba County Schools, who had graciously offered the space needed.

Action on First Reading

·      TCP 2 Recommendations from the Advisory Board on Requests for Exception from Teacher Licensing Requirements APPROVED the requests as presented. A panel chaired by a member of the State Board reviews the requests by individuals who have not met licensing requirements due to extenuating circumstances. They may request an exception from the requirement or an extension of time. Closed Session Item

·      TCP 3 APA Policies on Teacher Evaluation Process: Public Comments Report (16NCAC 6C.0503 and 16 NCAC 6C.0504) The Board shall consider public comments received in accordance with the Administrative Procedures Act. A summary of the comments and the transcript of the public hearing are available upon request from this office.

Committee Meeting: A brief review of the process was presented. Katie Cornetto presented information on how the APA process was conducted. She noted the issues raised by the various groups, but she didn’t believe the policy would create any of the problems they shared in their correspondence. She also stated the new policy would be more flexible in the timing part of the process than the old policy. No further discussion.

·      TCP 5 Lateral Entry Licenses for NC Virtual Public School Teachers of Critical Languages Moved to Action on First Reading and Approved the policy to allow the NC Virtual Public School to request lateral entry licenses for teachers of critical languages. The Licensure Section will issue a program of study outlining the requirements the individual must fulfill to be issued a Standard Professional I license and the requirements must be fulfilled within the same time limits as other lateral entry teachers.

Committee Meeting The Committee moved this item to Action on First Reading.

Discussion

·      TCP 4 Proposed Revisions to the Eligibility Requirements for Provisional Licenses in School Counseling and School Social Work The State Board discussed the proposed revisions to the eligibility for provisional licensing in school counseling and school of social work. The requirement for counseling is the completion of a master’s degree in Agency Counseling, Clinical Mental Health, Community Counseling or Rehabilitation Counseling from a regional accredited college or university or completion of a minimum of 18 graduate semester hours in a school counselor program. School Social Work requires completion of a bachelor’s, master’s, specialist, or doctoral degree in social work. The proposed revision to the policy is effective as of July 1, 2009.

     Committee Meeting: Staff is going to get input from the field on the proposed policy changes this     month and bring it back to committee for action next month. 

New Business

Update on School Leadership Program Re-visioning

Professional Development at Githens Middle School (Durham Public Schools) Information was provided to the Committee on the professional development activities at Githens Middle School regarding the new Principal Evaluation and the new standards.

 

Leadership for Innovation Committee (1:00 PM) Board Room

Action

·      LFI 1 1:1 Learning Technology Initiative Report ACCEPTED the 1:1 Laptop Evaluation Report. The legislation for this program requires a report be submitted to the General Assembly, no later than March 15, 2009. The Friday Institute has completed the first-year evaluation and has provided this report to fulfill the legislative requirement. Some of the next steps recommended include; establishing a public-private funding mechanism, establishing the human infrastructure and support systems needed to take the program statewide, updating the education workforce, developing cost effective, scalable technology services and supports, providing school district policy guidelines, and documentation and evaluation. The report presents the evaluation of progress at mid-year of the second year in the program as the first step in the planned three-year evaluation. The report focuses on the eight schools in the pilot and their progress toward implementing the 1:1 environment and the barriers, successes, and lessons learned in the early stages of implementation of the program.

Committee Meeting: No further discussion was held.

·      LFI 2 Renewal Recommendations for Charter Schools with Charter Expiring June 2009 APPROVED the renewal of the charter for Torchlight for two years. The charter will expire June 30, 2009. Academic Performance Composite below 50 percent for three of the last five years, Title I Sanction Level 5 2008-09, AYP not met four out of the last five years, 2007-08 testing procedure non-compliance, 2007-08 and 2008-09 Health Department Food Service Violations and 2006-07 School Lunch Program non-compliance were stated as reasons for non-renewal.  In addition, many audit discrepancies over the past years, and monitoring and compliance findings were also listed as reasons for non-renewal.

Committee Meeting: The Committee recommended renewal of the charter for Torchlight for two years with restrictions. The restrictions included: 1) submit an audit by October 1, 2009 2) the audit should contain acceptable accounting principals, 3) resolve non-compliance issues by April 6, 2009, and 4) submit school improvement plan by April 6, 2009. Failure to provide these requirements will lead to disciplinary action up to and including termination of the charter.

Action on First Reading

·      LFI 3 Program Approvals Under the Innovative Education Initiatives Act APPROVED the 12 Early College School Programs.  The schools included are: Cabarrus-Kannapolis Early College, Early College EAST High School, Franklin County Early College High School, Granville County Early College High School, Henderson County Early College, Maryland Early College High School, Stokes County Early College High School, Wake NC State University Early College High School, Roanoke Valley Early College, Wilkes Early College High School, Wilson Early College Academy and James Kenan Early College High School (conversion site). The Wake NC State University Early College High School is a collaboration between NCSU and the Wake County Public School System and provides a highly supportive and academically challenging learning environment for students underserved in traditional high school setting in Science, Technology, Engineering and Mathematics (STEM) disciplines and will prepare students to compete globally in careers related to these areas.

Committee Meeting: Approval of the 12 programs listed above now brings the total number of innovative programs to 72.  Board member Kevin Howell was recused from voting on this issue.

New Business

NC Virtual Public School/Learn and Earn on-Line (LEO) Director’s Report Dr. Bryan Setser presented an overview of the status of the plans for the K-8 Virtual School. The presentation included a brief outline of the course development for writing, health/fitness, poetry and Spanish. He indicated the pilot schools in the eight districts were enrolling students and that the development of a catalog of the programs and applications of the courses to be used by all teachers was in progress.

Low Performing Charter Schools Representatives from four low-performing charter schools were given an opportunity to present their corrective action plan to the board and to highlight some of the gains students have made in Reading and Math, since the inception of the plan. However, it was noted there was still much work to be done.  The charter schools presenting were: Healthy Start Academy, The Academy of Moore County, Haliwa-Saponi Tribal School and PreEminent (Wake County). In the presentation, by PreEminent, emphasis was placed on a chart indicating weekly improvement in the areas of school leadership, school and teacher improvements, licensure requirements, professional development activities and classroom discipline referrals. The staff of the Office of Charter Schools will continue to monitor these schools.

Charter Schools: Policies and Processes Information of timelines was provided by the Office of Charter Schools for the new charter school applications, the charter school renewal process and the non-compliance and revocation process for charter schools.

District and School Transformation Update Dr. Ashley provided a brief update on the activities of the Turnaround Teams in the 24 area high schools and the status of the needs assessments for those schools.

Lateral Entry Licenses for NC Virtual Public School Teachers of Critical Languages This item was also heard in the TCP Committee and was recommended to moved to Action on First Reading.

 

Thursday, February 5, 2009 

8:30 AM State Board of Education Meeting, Howard Lee, Chairman

 

Swearing-In Ceremony for New State Board of Education Member

The Honorable Carl R. Fox, North Carolina Superior Court Judge

·      Dr. William C. Harrison, Fayetteville, NC, At-Large Member

Dr. Harrison is the first person to serve as both State Board of Education Chairman and as Chief Executive Officer, a position created by Gov. Perdue to consolidate authority and accountability for public schools in North Carolina. Bill is the former superintendent of Cumberland County Schools and prior to that he was in Orange County and Hoke County.

Call to Order, Pledge of Allegiance, Approval of Minutes

Resolution Honoring Outgoing Deputy State Superintendent

·      Mr. John B. Buxton

Remarks by State Board of Education Chairman, Howard N. Lee Chairman

Election of State Board of Education Chairman Vice Chair Wayne McDevitt nominated Dr. Harrison and John Tate seconded the motion. Dr. Harrison was elected by unanimous consent.

Special Presentation by the North Carolina Association of School Administrators

·      Mr. Howard N. Lee 2009 Champion for Children Award

 

 

Information Agenda

Healthy Responsible Students

·      HRS 1 Consolidated Data Report: Crime and Violence, Suspensions and Expulsions, and Dropout Rates and Counts The State Board is asked to accept the report.  The full report is on line at:

http://www.dpi.state.nc.us/docs/newsroom/news/2008-09/0305/consolidated-report.doc

This is the first time that all of this related data was assembled and reported in one document. The report is an attempt to show the possible relationship between crime and violence incidents, suspensions and expulsions and high school dropouts. By consolidating the reports, that look at each area, it is hoped there will be a better understanding on how to efficiently address student needs and help more students stay in school and be successful. Yadkin County was the only school district to have low rates in all three measures, while five districts, Clay County, Mount Airy City, Chapel Hill-Carrboro City, Elkin City and Cherokee County were on two of the three top 10 lists in terms of districts with the best performance in all three report areas. School districts, with positive performance in the three areas, report using a variety of approaches to help improve student behavior and prevent dropouts. These include ninth grade academies, Positive Behavior Support, credit recovery programs, alternative programs and schools, early college and high school/college dual enrollment opportunities. The total number of acts of crime and violence increased from 11,013 in 2006-07 to 11,276 which equates to a one percent increase. The total number of violent crimes actually decreased by 3.6 percent. The information on short-term suspensions declined from 310,744 to 308,010 from 2006-07 to 2007-08. One in ten students receives a short-term suspension each year. A total of 5,225 long-term suspensions were given to students during the last school year up from 4,736 in 2006-07. Expulsions increased from 106 to 116 and the number of student placements in alternative programs decreased (14,414) during this same time period. North Carolina high schools reported that 22,434 students out of approximately 450,000 North Carolina high school students dropped out of school in 2007-08.

Chairman’s Remarks

Update on the Framework for Change Dr. Garland presented a brief overview of the activities and events involved with the Framework for Change project. Work continues on the standards, assessment and accountability models along with the development of a new website for easy access and understanding of the plan. A survey is being conducted on the results of the new writing pilot for Grades 4 and 7. She also indicated that NAEP is developing a computer-based writing test, at this time.

 

State Superintendent’s Report

Dr. June Atkinson presented a brief slide presentation involving the details to date of some of the guideline in the Federal Stimulus package. She did not address any specific financial data only that she and Mr. Price are in contact with USED regarding the use of the funding when it becomes available. 

Board Meeting and Committee Chair Reports-Listed Above

 

Recommendations on the Reauthorization of the Elementary and Secondary Education Act No Child Left Behind:

Dr. Sullivan presented a brief review of the additions made to the recommendations in this document. There are two additions to the State Authority and Flexibility Section: 1) Amend NCLB to define high schools as grade 9-12 instead of grade 10-12. This would provide more flexibility to states in meeting the requirement of the Act; and 2) Amend the law so that state using End-of-Course (EOC) assessments can ensure that appropriate assessments and accountability are in place for certain students with disabilities at the high school level, who do not take the general EOC assessments as a part of their curriculum offers. One item has been added to the Accountability Determinations/Adequate Yearly Progress (AYP) Section: 1) Codify the use of a growth model in AYP calculations. Finally, in the School Choice and Supplemental Education Services (SES) one item is added: 1) Codify the option of allowing Title I School Improvement schools to offer supplemental education services (SES) before the option of school choice (transfer). This document is being forwarded to the North Carolina Congressional Delegation in Washington. Summary of March State Board of Education Agenda

March 4 & 5, 2009

 

All the State Board of Education Committees met on Wednesday, March 4, Business/Finance and Advocacy Committee (8:00AM), Globally Competitive Students (10:00 AM), 21st Century Professionals Committee (1:00 PM), and the Leadership for Innovation Committee (1:00 PM).

 

Wednesday, March 4, 2009 (8:00 AM) Board Room

Business/Finance and Advocacy Committee Meeting

Action and Discussion Agenda

Action on First Reading

·               TCS 1 Approval of Grant

                21st Century Community Learning Center Programs APPROVED the grant requests. The total amount of the Federal 21st Century Community Learning Center award for 2008-09 was $23,304,057 of which $16,113,001.34 has previously been distributed. Twenty-five organizations submitted proposals. Fourteen proposals were approved for a total of $2,655,600 in funding.  W.E.B. DuBois CDC Rings of Life (Wake Co.) submitted a proposal but was not recommended. Fund has a balance of $4.5 million.

Committee Meeting: A brief explanation was given regarding the proposals received and approved for funding in 2008-09. Members had questions as to the types of programs that were given the grants and requested that some of the grants be highlighted in a brief presentation at the April committee meeting. The discussion then turned to the topic of the contracts submitted for approval and members had questions regarding the services provided under the contracts and asked staff to provide a brief history and overview of the contract process for discussion at the next meeting.

New Business

Communications Update: Ms. Jeter briefly outlined the activities of the Communications Department during the month relating to the dropout report and the budget shortfall.

Budget Update:  Mr. Price addressed the budget cuts to education, reversions and the budget deficit impacting public schools this year. On September 18, 2008, public schools were requested to reduce their budgets 1 percent and 2 percent to DPI ($78,000,000). On November 4, 2008, there was another 1.5 percent reduction to public schools and 4 percent to DPI ($117,000,000). On January 15, 2009, there was a third request for 3 percent from public schools and 6 percent for DPI ($158,948,312). The source of the reductions includes: LEA reversions $58 million, agency reversions of $100.9 million, 10 percent ($4.6 million) from DPI, school bus fuel ($35 million), ADM contingency reserve ($14 million), prior year funds ($14 million), and natural reversions ($33.2 million). On February 25, 2009, DPI transferred to the Office of State Budget, the last quarterly lottery construction funds, $37,632,989 that were to be released to the LEAs and $5,621,104 from the Corporate Fund for school construction, to enable them to manage the revenue issues. In addition, the Governor is holding $50 million from the Lottery Reserve Fund, $100 million of the Corporate Funds ($316 million total in the fund-$120 million undesignated), and $50 million from the Textbook Fund ($65 million total) to handle additional state revenue needs for the remainder of the budget year. It is possible Governor Perdue may use some of the $258 million in State Fiscal Stabilization Funds (flexible allotment) to restore the cuts made to school construction funding. Mr. Price was asked about the cut to public schools in the fall. A list of the funds relinquished by each LEA was provided (Wake-$5,478,413). The cut was based on average daily membership. He also mentioned the declining enrollment in public schools across the state. The state has budgeted approximately 25,000 new students each year over the past few years and in 2008-2009 that number only reached 6,000.

Staff also gave a brief update on the activities of the Intern Program and the status of the applications for the 5 intern positions to be filled this spring.

Update on Contracts

Contracts over $25,000 – 15 Proposals

Contracts under $25,000 – 7 Proposals

 

Globally Competitive Students (10:00 AM) Board Room

Action on First Reading

·      GCS 1 Changes to NC’s NCLB Consolidated State Application Accountability Workbook ON HOLD are the three amendments to the NC Accountability Workbook awaiting approval from the USED. For the 2008-09 School Year amendments were made for 1) Students with Disabilities Who Exit the Program, 2) Retesting results in Grades 3 through 8, and 3) Redundancy in End-of-Course (EOC) and End-of-Grade (EOG) Testing. LEP students in their first year are exempt from retesting since their scores are not used in state and federal accountability. The policy is available upon request. The SBE is awaiting approval of the requested changes from the USED.

Committee Meeting: Dr. Fabrizio explained this item is awaiting approval on the third, which deals with waiving EOG test in lieu from USED. They may do a conference call during the month of March to approve the issue. LEAs should plan to have students take both tests until otherwise notified.

·      GCS 2 Publisher’s Request to Remove Textbook APPROVED the request to withdraw Human Kinetics’ textbook from the 2008 Adopted Textbook List. Due to the company’s difficulty in securing the required surety bond ($3,000) for the entire contract term, they have requested that the World of Wellness Health Education Series, Grade 4 be removed from the state textbook adopted list.

Committee Meeting: A brief explanation of the items was presented. No further discussion.

Discussion

·      GCS 3 2009 Invitation to Submit Textbooks for Evaluation and Adoption in North Carolina The Board discussed approval of the 2009 Invitation to Submit Textbooks for Evaluation and Adoption in North Carolina. The adoption information will be for Mathematics 6-12, Second Languages 6-12, English Language Development (ESL) K-12, and Agricultural Education 7-12.

The invitation is posted on the DPI website: http://www.ncpublicschools.org/textbook/publishers/invitation/

This item will be submitted for approval at the April meeting.

Committee Meeting: A brief explanation of the textbook selection process was presented.

Board Meeting: A review of the process was presented to the Board. There were some adjustments made to the bidding process with respect to textbook adoption and members had several questions regarding E-Books and the availability of web links to textbooks rather than having the publisher provide a copy of the book on a DVD.

·      GCS 4 Allowing Retest Results in the Calculation of Performance Composites of ABCs and AYP The State Board of Education discussed approval of the new retesting policy and the amendments to other affected policies. In January, the SBE voted to require students who do not meet the Achievement Level III standard on EOGs be retested (Retest I) and for the higher of the original or Retest 1 EOG score be included in the performance composites and for AYP effective with the 2008-09 school year. The SBE also approved requiring students who do not meet the Level III standard on EOCs be retested and for the higher of the original or Retest 1 EOC score to be included in the performance composites and for AYP, effective with the 2009-2010 school year. This action requires a new policy and affects GCS-A-004, HSP-N-005 and 003. This item is presented for discussion and will be submitted for approval at the April meeting.

Committee Meeting: Kevin Howell had some questions for Dr. Fabrizio on the fiscal impact. The cost for DPI associated with the change would be approximately $40,000-$50,000 however local school districts may have additional expenses related to substitutes, scanning, etc. which may amount to $100,000. Dr. Prince then raised concerns about retesting students with disabilities. She indicated this was wrong and cruel to put these students through the alternative tests a second time.  Students with disabilities would be required to take the same alternative form of the test on the retest. DPI is asking school systems to provide increased time between initial test and retesting students with disabilities (possibly a week). Students usually take the retest within three days of the initial test. The question of whether a parental waiver would be possible was raised, but if a waiver were granted it must be granted for all students involved at that level. Dr. Prince then suggested they ask the attorneys for permission to change the policy to only allow Level II students to retest and for the scores to count in ABCs and AYP scoring for the school.  Also, staff was requested to revisit the section of the policy involving the Review Committee and requested that language be added to invite the parent to be part of the Committee to speak on the child’s behalf. Ms. Willoughby spoke from the heart when she told committee members that someone needed to fight for the children. The retesting issue is about schools, AYP and ABC bonuses. She expects the policy to come back for a review by the Board. She considers the policy change a short-term bandaid. The Framework for Change, which DPI is working on right now, may eliminate the need for the policy changes to retesting. The policy will be revised and presented at the April meeting for approval.

Board Meeting: Attorneys agreed to policy change that would only allow Level II students who were retested to count toward ABCs and AYP, and an “Opt In” for students with disabilities who are at Level I. The policy will be back for Board approval in April.

·      GCS 5 Changes to Policy Delineating and Components of the ABCs Accountability Program Including Adequate Yearly Progress (AYP) for 2008-09 School Year  The Board discussed the changes to HSP-C-020 policy for the 2008-09 school year. The USED informed DPI that the Occupational assessments can no longer be used to meet the high school testing requirements under NCLB. Because the other assessments available for meeting AYP do not match the OCS Standard Course of Study or its instructional delivery, the policy will state that effective in 2008-2009, OCS students will not be eligible to take any of the available assessments and will be counted as non-participants for AYP. OCS students are still required to take OCS assessments to meet the requirements of the State ABCs Accountability Program. This item will be submitted for approval at the April meeting

Committee Meeting: Dr. Fabrizio briefly explained the reason for the changes to the policy and the need for more time to develop tests.

New Business

Math Standards Discussion Dr. Broadway gave a brief update on the status of the development of the new math standards indicating the standards (especially high school) would be more international in scope. She indicated that since Math 6-12 is scheduled for adoption (having been already delayed one year), publishers would get a draft of the proposed standards so they can provide the materials to meet the new math requirements. She told members the number of standards will be reduced (5) and this is in line with the plan to make the curriculum deeper and less wide. The draft standards are posted on the DPI web site. http://community.learnnc.org/dpi/math/archives/2009/02/essential_stand.php The draft standards will be sent to textbook vendors in April. They will not be significantly different from the 2003 adoption.

Graduation Project Discussion Dr. Carl Harris, Superintendent Durham Public Schools and Bill Shore, Director of U.S. Community Partnerships for GlazoSmithKline, spoke in support of the Graduation Project and the collaborative efforts between the Durham Business Community and the Durham Public Schools in working with students to improve the opportunities offered to them.

 

21st Century Professionals Committee (1:00 PM) Room 504

Action

·      TCP 1 Approval of the Location of the 4th Regional Alternative Licensure Center APPROVED the request to establish a fourth Regional Alternative Licensure Center in Catawba County. This location is based upon feedback and data gathered from LEAs in the service area, personnel administrators and from representatives from institutions of higher education.

·      Committee: Ms. Harris had a series questions. Where are the funds? Is this a good idea during the current economic downtown? Funding was set aside in Federal Title II allotments. In addition, staff found a location to house the center at Catawba County Schools, who had graciously offered the space needed.

Action on First Reading

·      TCP 2 Recommendations from the Advisory Board on Requests for Exception from Teacher Licensing Requirements APPROVED the requests as presented. A panel chaired by a member of the State Board reviews the requests by individuals who have not met licensing requirements due to extenuating circumstances. They may request an exception from the requirement or an extension of time. Closed Session Item

·      TCP 3 APA Policies on Teacher Evaluation Process: Public Comments Report (16NCAC 6C.0503 and 16 NCAC 6C.0504) The Board shall consider public comments received in accordance with the Administrative Procedures Act. A summary of the comments and the transcript of the public hearing are available upon request from this office.

Committee Meeting: A brief review of the process was presented. Katie Cornetto presented information on how the APA process was conducted. She noted the issues raised by the various groups, but she didn’t believe the policy would create any of the problems they shared in their correspondence. She also stated the new policy would be more flexible in the timing part of the process than the old policy. No further discussion.

·      TCP 5 Lateral Entry Licenses for NC Virtual Public School Teachers of Critical Languages Moved to Action on First Reading and Approved the policy to allow the NC Virtual Public School to request lateral entry licenses for teachers of critical languages. The Licensure Section will issue a program of study outlining the requirements the individual must fulfill to be issued a Standard Professional I license and the requirements must be fulfilled within the same time limits as other lateral entry teachers.

Committee Meeting The Committee moved this item to Action on First Reading.

Discussion

·      TCP 4 Proposed Revisions to the Eligibility Requirements for Provisional Licenses in School Counseling and School Social Work The State Board discussed the proposed revisions to the eligibility for provisional licensing in school counseling and school of social work. The requirement for counseling is the completion of a master’s degree in Agency Counseling, Clinical Mental Health, Community Counseling or Rehabilitation Counseling from a regional accredited college or university or completion of a minimum of 18 graduate semester hours in a school counselor program. School Social Work requires completion of a bachelor’s, master’s, specialist, or doctoral degree in social work. The proposed revision to the policy is effective as of July 1, 2009.

     Committee Meeting: Staff is going to get input from the field on the proposed policy changes this     month and bring it back to committee for action next month. 

New Business

Update on School Leadership Program Re-visioning

Professional Development at Githens Middle School (Durham Public Schools) Information was provided to the Committee on the professional development activities at Githens Middle School regarding the new Principal Evaluation and the new standards.

 

Leadership for Innovation Committee (1:00 PM) Board Room

Action

·      LFI 1 1:1 Learning Technology Initiative Report ACCEPTED the 1:1 Laptop Evaluation Report. The legislation for this program requires a report be submitted to the General Assembly, no later than March 15, 2009. The Friday Institute has completed the first-year evaluation and has provided this report to fulfill the legislative requirement. Some of the next steps recommended include; establishing a public-private funding mechanism, establishing the human infrastructure and support systems needed to take the program statewide, updating the education workforce, developing cost effective, scalable technology services and supports, providing school district policy guidelines, and documentation and evaluation. The report presents the evaluation of progress at mid-year of the second year in the program as the first step in the planned three-year evaluation. The report focuses on the eight schools in the pilot and their progress toward implementing the 1:1 environment and the barriers, successes, and lessons learned in the early stages of implementation of the program.

Committee Meeting: No further discussion was held.

·      LFI 2 Renewal Recommendations for Charter Schools with Charter Expiring June 2009 APPROVED the renewal of the charter for Torchlight for two years. The charter will expire June 30, 2009. Academic Performance Composite below 50 percent for three of the last five years, Title I Sanction Level 5 2008-09, AYP not met four out of the last five years, 2007-08 testing procedure non-compliance, 2007-08 and 2008-09 Health Department Food Service Violations and 2006-07 School Lunch Program non-compliance were stated as reasons for non-renewal.  In addition, many audit discrepancies over the past years, and monitoring and compliance findings were also listed as reasons for non-renewal.

Committee Meeting: The Committee recommended renewal of the charter for Torchlight for two years with restrictions. The restrictions included: 1) submit an audit by October 1, 2009 2) the audit should contain acceptable accounting principals, 3) resolve non-compliance issues by April 6, 2009, and 4) submit school improvement plan by April 6, 2009. Failure to provide these requirements will lead to disciplinary action up to and including termination of the charter.

Action on First Reading

·      LFI 3 Program Approvals Under the Innovative Education Initiatives Act APPROVED the 12 Early College School Programs.  The schools included are: Cabarrus-Kannapolis Early College, Early College EAST High School, Franklin County Early College High School, Granville County Early College High School, Henderson County Early College, Maryland Early College High School, Stokes County Early College High School, Wake NC State University Early College High School, Roanoke Valley Early College, Wilkes Early College High School, Wilson Early College Academy and James Kenan Early College High School (conversion site). The Wake NC State University Early College High School is a collaboration between NCSU and the Wake County Public School System and provides a highly supportive and academically challenging learning environment for students underserved in traditional high school setting in Science, Technology, Engineering and Mathematics (STEM) disciplines and will prepare students to compete globally in careers related to these areas.

Committee Meeting: Approval of the 12 programs listed above now brings the total number of innovative programs to 72.  Board member Kevin Howell was recused from voting on this issue.

New Business

NC Virtual Public School/Learn and Earn on-Line (LEO) Director’s Report Dr. Bryan Setser presented an overview of the status of the plans for the K-8 Virtual School. The presentation included a brief outline of the course development for writing, health/fitness, poetry and Spanish. He indicated the pilot schools in the eight districts were enrolling students and that the development of a catalog of the programs and applications of the courses to be used by all teachers was in progress.

Low Performing Charter Schools Representatives from four low-performing charter schools were given an opportunity to present their corrective action plan to the board and to highlight some of the gains students have made in Reading and Math, since the inception of the plan. However, it was noted there was still much work to be done.  The charter schools presenting were: Healthy Start Academy, The Academy of Moore County, Haliwa-Saponi Tribal School and PreEminent (Wake County). In the presentation, by PreEminent, emphasis was placed on a chart indicating weekly improvement in the areas of school leadership, school and teacher improvements, licensure requirements, professional development activities and classroom discipline referrals. The staff of the Office of Charter Schools will continue to monitor these schools.

Charter Schools: Policies and Processes Information of timelines was provided by the Office of Charter Schools for the new charter school applications, the charter school renewal process and the non-compliance and revocation process for charter schools.

District and School Transformation Update Dr. Ashley provided a brief update on the activities of the Turnaround Teams in the 24 area high schools and the status of the needs assessments for those schools.

Lateral Entry Licenses for NC Virtual Public School Teachers of Critical Languages This item was also heard in the TCP Committee and was recommended to moved to Action on First Reading.

 

Thursday, February 5, 2009 

8:30 AM State Board of Education Meeting, Howard Lee, Chairman

 

Swearing-In Ceremony for New State Board of Education Member

The Honorable Carl R. Fox, North Carolina Superior Court Judge

·      Dr. William C. Harrison, Fayetteville, NC, At-Large Member

Dr. Harrison is the first person to serve as both State Board of Education Chairman and as Chief Executive Officer, a position created by Gov. Perdue to consolidate authority and accountability for public schools in North Carolina. Bill is the former superintendent of Cumberland County Schools and prior to that he was in Orange County and Hoke County.

Call to Order, Pledge of Allegiance, Approval of Minutes

Resolution Honoring Outgoing Deputy State Superintendent

·      Mr. John B. Buxton

Remarks by State Board of Education Chairman, Howard N. Lee Chairman

Election of State Board of Education Chairman Vice Chair Wayne McDevitt nominated Dr. Harrison and John Tate seconded the motion. Dr. Harrison was elected by unanimous consent.

Special Presentation by the North Carolina Association of School Administrators

·      Mr. Howard N. Lee 2009 Champion for Children Award

 

 

Information Agenda

Healthy Responsible Students

·      HRS 1 Consolidated Data Report: Crime and Violence, Suspensions and Expulsions, and Dropout Rates and Counts The State Board is asked to accept the report.  The full report is on line at:

http://www.dpi.state.nc.us/docs/newsroom/news/2008-09/0305/consolidated-report.doc

This is the first time that all of this related data was assembled and reported in one document. The report is an attempt to show the possible relationship between crime and violence incidents, suspensions and expulsions and high school dropouts. By consolidating the reports, that look at each area, it is hoped there will be a better understanding on how to efficiently address student needs and help more students stay in school and be successful. Yadkin County was the only school district to have low rates in all three measures, while five districts, Clay County, Mount Airy City, Chapel Hill-Carrboro City, Elkin City and Cherokee County were on two of the three top 10 lists in terms of districts with the best performance in all three report areas. School districts, with positive performance in the three areas, report using a variety of approaches to help improve student behavior and prevent dropouts. These include ninth grade academies, Positive Behavior Support, credit recovery programs, alternative programs and schools, early college and high school/college dual enrollment opportunities. The total number of acts of crime and violence increased from 11,013 in 2006-07 to 11,276 which equates to a one percent increase. The total number of violent crimes actually decreased by 3.6 percent. The information on short-term suspensions declined from 310,744 to 308,010 from 2006-07 to 2007-08. One in ten students receives a short-term suspension each year. A total of 5,225 long-term suspensions were given to students during the last school year up from 4,736 in 2006-07. Expulsions increased from 106 to 116 and the number of student placements in alternative programs decreased (14,414) during this same time period. North Carolina high schools reported that 22,434 students out of approximately 450,000 North Carolina high school students dropped out of school in 2007-08.

Chairman’s Remarks

Update on the Framework for Change Dr. Garland presented a brief overview of the activities and events involved with the Framework for Change project. Work continues on the standards, assessment and accountability models along with the development of a new website for easy access and understanding of the plan. A survey is being conducted on the results of the new writing pilot for Grades 4 and 7. She also indicated that NAEP is developing a computer-based writing test, at this time.

 

State Superintendent’s Report

Dr. June Atkinson presented a brief slide presentation involving the details to date of some of the guideline in the Federal Stimulus package. She did not address any specific financial data only that she and Mr. Price are in contact with USED regarding the use of the funding when it becomes available. 

Board Meeting and Committee Chair Reports-Listed Above

 

Recommendations on the Reauthorization of the Elementary and Secondary Education Act No Child Left Behind:

Dr. Sullivan presented a brief review of the additions made to the recommendations in this document. There are two additions to the State Authority and Flexibility Section: 1) Amend NCLB to define high schools as grade 9-12 instead of grade 10-12. This would provide more flexibility to states in meeting the requirement of the Act; and 2) Amend the law so that state using End-of-Course (EOC) assessments can ensure that appropriate assessments and accountability are in place for certain students with disabilities at the high school level, who do not take the general EOC assessments as a part of their curriculum offers. One item has been added to the Accountability Determinations/Adequate Yearly Progress (AYP) Section: 1) Codify the use of a growth model in AYP calculations. Finally, in the School Choice and Supplemental Education Services (SES) one item is added: 1) Codify the option of allowing Title I School Improvement schools to offer supplemental education services (SES) before the option of school choice (transfer). This document is being forwarded to the North Carolina Congressional Delegation in Washington. 

 

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